Project Assistant

The Project Assistant (PA) supports one or more project teams to carry out assigned administrative duties related to a project. The ability to work efficiently, while maintaining strong relationships, will be critical to the success of this position.

The PA’s goal is to provide administrative support to the Project Manager, allowing him to focus on the day-to-day management of the various projects.

Key Responsibilities

With the help of the company's integrated management system (Kinetic) and using the system's monitoring tools and dashboards, the PA must ensure the follow-up of the various project phases between the different pre-production and production departments.

• Through proactive follow-ups, ensures that the team members and the department have what they need to meet the timelines and milestones set by the Project Manager.
• Performs general administrative support tasks, prepares reports, administers and maintains the configuration of existing and new customer profiles in the database.
• Other administrative tasks such as collecting, sorting, filing, logistics and keeping accurate records of information related to one or more projects.
  
  

QUALIFICATIONS And COMPETENCIES

• Business management, project management or equivalent experience;
• Written and spoken communication skills in French/ English mandatory;
• Appropriate knowledge of Microsoft Office software (Outlook, Word, Excel & PowerPoint);
• Ability to multi-task, work quickly and accurately;
• Ability to manage time and priorities, organization skills;
• Ability to work in a team environment;
• Must have in hand all documents required to legally work in Canada.
  
  

Adaptability, resourcefulness, leadership, ability to analyze and understand plans/ specifications/ technical drawings and knowledge in the field of the signage would be an asset for candidates.