Administrative Representative

Join us to shape the future of St. Catharines!

At the City of St. Catharines, we are committed to realizing the vision outlined in Strategic Plan. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring—not just for today, but for generations to come. Join our team and be part of a meaningful journey to shape the future of our community, leaving a lasting impact that extends far beyond the present.

Here is what you can count on when you work with us:

• Great People: Work with a supportive team and leadership focused on your success.

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  Make Your Mark: Share your ideas, drive change, and leave a lasting impact through modernization efforts.

• 
  Training & Development: Access training and development funds to support your professional growth.

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  Competitive Pay: Receive competitive pay from a certified Ontario Living Wage Employer.

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  Pension Plan: Enjoy enrollment in the OMERS pension plan with matched contributions.

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  Balance & Benefits: Experience flexibility through our hybrid work environment, plus health, dental, and vision benefits (available to eligible employees).

Job Details:

Job ID: 2025-180
Pay Rate: 26.40-29.67
Hours: 35 per week
Schedule: Monday to Friday, 8:30 AM to 4:30 PM
Location: St. Catharines, ON
Work Mode: Hybrid (less than 50% remote)
Employee Group: CUPE Local 157
Position Type Temporary, Full-time
Duration: 3-6 months
Posting Close Date:

About the Role:

As part of the Administrative Services Divisional team, you are responsible for providing general administrative support to management and any administrative co-ordination associated with the Parks, Recreation and Culture Services Department.

What You'll be Doing:

• Tracking and follow up on divisional projects and tasks, creation of required documents, preparation of materials and council report coordination.
• Provide administrative support for Programs and Cultural Services and Parks and Facilities divisions, including by-law compliance administration, third party service and billing, visa reconciliation, file management, central key holding and distribution for all PRCS facilities.
• Process timesheets and related tracking, seek clarification for accurate data in support of payroll including running reports, and identifying errors.
• Prepare and process documentation for accounts payable and budget administration.
• Receive visitors, deliveries and cash pick-ups, field general calls, ordering and distribution of supplies, and records management.
• Process improvement input and execution, procedure creation and review, peer training, and special projects.

What's Required:

• Grade 12 education or equivalent.
• Minimum of one (1) year experience in an administrative position is preferred.
• Ability to adapt quickly to new software.
• Professional written and verbal communication skills.
• Analytical and detail oriented.
• Ability to multi-task and prioritize effectively.
• Ability to make decisions independently within a fast-paced environment.
• Proven experience in Microsoft Office Suite.

Other Requirements:

Other Position Requirements include: Class G Driver’s Licence

Candidates selected for the position will be required to complete the Ministry of Labour’s Worker Health and Safety Awareness training and provide proof of the educational credentials listed on their resume and job application.

Equal Opportunity Employer
The City of St. Catharines is committed to fostering an inclusive, accessible, and respectful work environment. We celebrate the uniqueness of every individual. Our community is enriched by people from diverse backgrounds and lived experiences—a value reflected in our 2023–2027 Strategic Plan

Don’t Meet Every Requirement?
We encourage individuals from all backgrounds, experiences, and education levels to apply. While specific qualifications may be required for certain roles, we assess each applicant’s overall suitability. Please note that unionized roles are subject to collective agreement requirements

Accommodation
We are an equal opportunity employer and provide accommodations throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources at [email protected]

Application Process
To ensure transparency and fairness, all applications must be submitted online through our application portal. Please keep your contact information up to date and regularly check your spam and junk email folders, as important communications may be directed there

Interviews and Assessments
Depending on the role, interviews may be conducted via video conferencing or in person. Various tests and/or assessments may be administered as part of the selection process

Use of AI
The City of St. Catharines does not use artificial intelligence (AI) technology in any part of the recruitment process