Personal Assistant to CEO

In a private household, true support extends beyond logistics and administration; it touches every aspect of family life. The Personal Assistant plays a pivotal role in ensuring the smooth running of household and family affairs for a prominent CEO based in Guelph, Ontario. This trusted position combines elements of a Personal Assistant, Household Manager, and Family Support, requiring a balance of foresight, professionalism, and care.

The ideal candidate is highly organized, detail oriented, and adaptable, with the ability to take ownership of diverse responsibilities and anticipate needs before they arise. Personable and resourceful, they bring calm efficiency to managing children’s schedules, household operations, and lifestyle logistics while also liaising confidently with schools, service providers, and external vendors. Compassionate and aligned with family values, they prioritize safety and well-being while fostering a supportive, reliable presence at the heart of the household. Above all, they act with integrity and discretion, serving as a trusted partner who brings order, stability, and peace of mind to the family’s daily life.

What You'll Do:

Family Activities & Lifestyle Support

• Manage and execute the daily schedule of two children (ages 14 and 10), including school runs, camps, extracurricular activities, and social engagements.
• Anticipate and oversee children’s lifestyle needs such as uniforms, clothing, school supplies, and equipment.
• Act as a reliable and safe driver for all role-related transportation.
• Oversee the daily care and well-being of the family dog, including walking, feeding, and arranging veterinary, grooming, or boarding appointments.
• Support the planning and execution of family events, celebrations, and travel preparation.

Household Operations

• Responsible for the smooth running of the household, including scheduling maintenance, liaising with service providers, and escalating urgent property issues.
• Oversee the care and upkeep of the family’s vehicles, ensuring seasonal servicing, registration, and repair.
• Ensure required household shopping and errands are completed accurately and on time.
• Provide light-touch support with tidying, cleaning and, occasional set-up for events or seasonal furniture needs.

Family & Executive Administration

• Responsible for family calendars, anticipating conflicts, and proactively managing priorities ensuring all appointments and commitments are seamlessly executed.
• Coordinate logistics for children’s programs, extracurricular activities, and school events.
• Liaise with external vendors, contractors, and service providers, ensuring tasks are completed to a high standard.
• Track household expenses, reconcile receipts, and maintain organized records of payments and purchases.
• Provide administrative support to the Executive Office team, as needed.

What You Bring to the Table:

You are organized, detail oriented, proactive and thrive in a dynamic household environment. Calm under pressure, you adapt quickly to last-minute changes while keeping operations running smoothly. Reliability is second nature, and you take pride in being the steady point of contact for the family. Professionalism, discretion, and integrity are at the heart of how you work, and you are trusted to handle sensitive matters with care.

• Strong organizational skills, with the ability to manage multiple moving parts and anticipate needs ahead of time.
• Meticulous attention to detail, ensuring nothing is overlooked, no matter how big or small.
• Proactive mindset, demonstrating initiative through forward-thinking action, problem-solving, and accountability for results.
• Ability to handle last-minute changes calmly while making sound decisions independently.
• Proven discretion and professionalism, with polished communication skills.
• Valid driver’s license with an excellent driving record and a reliable, insured vehicle for daily use.
  
  Personal Attributes
  
• Proactive, detail oriented and organized
• Reliable and resilient
• Discreet and professional
• Polished communicator
• Warm and supportive

Why You Should Join:

The candidate will join a high-performing Executive Office team who regularly drives and defies expectations. The candidate will have a unique opportunity to provide direct impact and assistance to an extremely prominent family, engaging directly with the CEO. The chosen candidate will receive:

• Competitive Compensation: We offer a competitive base salary and a performance-based bonus system.
• Comprehensive Benefits: We cover 100% of employer-paid benefits for you and your family members.
• Secure Your Future: With our RRSP matching program, we help you secure financial stability for the long term.
• Vacation: 4 weeks of paid vacation after just 1 year.
• Award-Winning Culture: Recognized as a Mercer Best Employer for three consecutive years, our culture is built on excellence, collaboration, and winning as one team.
• Unmatched Growth Opportunities: We’re committed to your development with endless opportunities to learn, evolve, and achieve your professional goals.
• Exclusive Perks: Be the first to access new Fusion Homes projects and enjoy exclusive employee discounts on your future dream home.

Fusion Homes is an equal opportunity employer that champions diversity and inclusion in the workplace. We are committed to providing barrier-free employment for all individuals, commencing with the hiring process. Should you require accommodations due to a disability at any point during your journey with us, please contact us via email at [email protected]. To learn more, please review our Accessibility Policy.