Senior Space Planning Manager

Join JLL's Corporate Real Estate team as a Senior Space Planning Manager in Fort McMurray. This role combines strategic occupancy planning with project management support to optimize space utilization across office and operational areas. You will manage client relationships, analyze real estate portfolios, and support move management activities while serving as the primary point of contact for space data management systems.

Please note that our client requires that all workers/staff operating at their Sites are required to undergo drug testing (including pre-employment, reasonable cause, random and post-incident) to gain and continue to have access to their Sites and equipment. Please only apply to this position if you agree with this mandatory condition.

What You Will Do:

Space Data Management

• Serve as single point of contact for CAFM/IWMS database and drawing support
• Lead recurring site data validation and space audits to ensure current seat assignments and floor plans
• Maintain drawing compliance with data standards and interpret portfolio changes
• Support allocation cycles and related reporting as Subject Matter Expert
  
  

Planning and Implementation

• Manage space allocation per approved master facilities plans for relocations and moves
• Collect population data for strategic facilities planning and ensure planning supports growth requirements
• Track and report occupancy by department for cost allocation purposes
• Develop occupancy strategies with leadership and planning teams
• Validate finance-approved headcount projections for 1-3 year planning horizon
  
  

Space Management and Analysis

• Maintain facilities drawings on CAD system using agreed file formats and standards
• Update record drawings timely as spaces are remodeled
• Conduct site audit data reviews with local Facilities Management for validation
• Report current and forecasted supply/capacity for three-year rolling timeframe
  
  

Move/Project Management

• Review project status reports, process purchase orders and invoices
• Manage project scope, budget, and change orders with clients
• Conduct regular meetings with vendors and stakeholders on schedules
• Identify and address project liabilities and risks
• Oversee vendor procurement and supplier management
• Manage work orders, furniture reconfigurations, and space enhancements
  
  

Client Communication and Management

• Understand and manage client expectations with positive interaction
• Provide diplomatic, constructive and productive feedback
• Proactively identify opportunities for improvement in project execution
• Collaborate with occupancy planning teams, project managers, and facilities management
  
  

What You Will Bring:

• 6-10 years of occupancy planning, facility, project or construction related experience in a Corporate Real Estate environment
• Minimum 2 years as an Occupancy Planning Manager, Senior Relocation Project Manager, or related experience
• Experience managing 1000+ employee relocations
• CAD/CAFM proficiency with move management module and/or CAFM systems
• Advanced Excel and MS Project skills
• Knowledge of architectural drawings and space planning concepts
• Experience managing move project budgets, schedules, and change orders
• Strong organizational, communication, and analytical skills with executive-level client interaction
• Detail-oriented with flexibility for travel and varied hours
• Ability to multitask independently and in teams
• Ability to navigate ambiguity and solve complex problems
• Background in occupancy planning, project management, construction management, architecture or project strategy planning preferred
  
  

Physical Requirements

• Work flexible hours
• Lift up to 50 lbs
• Walk, stand, stoop, kneel, crawl
• Work in various weather conditions as needed
• Drive to client sites within region as needed