Business Manager – 37.5 hours/week, Permanent

Overview

Reporting to the Chief Executive Officer, the Business Manager is responsible for Peterborough Family Health Team (PFHT) accounting, payroll and financial activities; human resources processes and policies; acts as the organizations Privacy Officer; and maintains the Information Technology processes and equipment. The Business Manager oversees the Human Resources Supervisor and Accounting Clerk and is also responsible for managing business contracts, leases, major procurements and advice on business continuity strategies.

Responsibilities

Finance:

• Responsible for a 12 million dollar organizational budget
• Manages all accounting functions of the Accounts Payable and Receivable and General Ledger systems for PFHT
• Oversees the work of the PFHT Accounting Clerk
• Responsible for the bi-weekly payroll
• Processes monthly Team Transfer Payments and oversees bi-weekly and monthly payments for payroll (Receiver General, Employer Health Tax, RSP, HOOPP)
• Performs month and year end closing functions including account reconciliation, accruals and bank reconciliations
• Prepares monthly and quarterly consolidated financial statements, fiscal and budget reports including Ministry reporting
• Analyzes G/L account activity to make recommendations and conclusions for improved management
• Manages program specific budgets to ensure programs remain within approved funding
• Administers Professional Support and Development fund
• Oversees EI SUB Plan
• Manages receipts/disbursements and reporting requirements for the Health Services Foundation
• Liaise with external auditors for preparation of year end financial statements
• Responsible for mandatory reporting to Ontario Health on a quarterly basis and annual basis
• Completes Property Tax Rebates as required
• Prepares annual renewal of PFHT Insurance policy
• Responsible for tracking and payment of Employer paid parking
• Maintains a current knowledge in finance compliance standards of Ontario Health and other financial statutory obligations
• Responsible for corporate credit card payments for supplies and services for PFHT and Visa reconciliations
• Negotiates and manages leases for all clinic locations

Human Resources:

• Manages the day to day activities of the Human Resources Supervisor
• Oversees HR policies and practices
• Ensures compliance with HR processes
• Reports on HR activities, vacancies, recruitment and retention efforts
• Advises on HR recruitment and retention initiatives
• Oversees employee benefits including HOOPP
• Support HR Supervisor with onboarding activities
• Involved in dispute resolution

Information Technology:

• Manages internal Information Technology consulting, security and support
• Responsible for the addition/deletion of individual FHT email addresses and group creation/maintenance
• Responsible for capital asset tracking and recording
• Responsible for OTN Equipment
• Central point of contact for PFHT server/computer maintenance
• Liaise and direct computer support personnel as to required tasks

Privacy Officer:

• Supports and implements organizational privacy policies to ensure compliance
• Conduct privacy audits
• Manage privacy breaches
• Advice on privacy related matters to protect personal information

The above responsibilities are not to be considered all – inclusive; may be assigned other related duties in the interest of efficient operations of the Peterborough Family Health Team. PFHT will also support training to address identified gaps in expertise.

Qualifications

• Possess a diploma or degree in Accounting
• Possession of a C.P.A. designation would be considered an asset
• Experience in Health Care Services and specifically Ministry of Health reporting is considered an asset
• 3 – 5 years of hands-on experience in the full accounting cycle
• 3 – 5 years of Human Resources Management experience
• Demonstrated ability to problem solve and conflict resolution skills
• Experience administering a registered pension plan (preferably HOOPP)
• Practical accounting knowledge and strong ethics are paramount
• Understanding of Canadian Statutory regulations
• Understanding of relevant privacy laws including PHIPA and PIPEDA
• Excellent verbal and written communications skills, able to work well in a consultative, team-oriented environment.
• Proficient in MS Office with advanced skills in Excel
• Previous experience with Network and desktop support
• Exceptional personal interaction skills; outgoing, confident and strong personal presentation

Skills

• Performs under minimal supervision with accountability for specific goals/objectives
• Strong critical analysis, problem solving, planning, decision-making conflict resolution, organizational and change management skills
• Demonstrated ability to promote and model team work
• Excellent interpersonal skills with a strong orientation to staff development
• Computer literacy in a Windows environment utilizing Word, Excel, PowerPoint and Email
• Possesses strong verbal and written communication skills to effectively communicate with team members and stakeholders

Hours of Work

Monday to Friday, some occasional early morning, evening and weekend work may be required.

Additional benefits of joining the Peterborough Family Health Team

• A provincial leader among Family Health Teams in Ontario
• Excellent team/office environment
• Multidisciplinary team expertise
• Organizational commitment to work-life balance
• HOOPP Pension Plan
• Optional Health and Dental Plan
• Life/Disability Insurance Plan
• Health Care Spending Account
• EAP

The Peterborough Family Health Team are leaders in advocating for full vaccination against the COVID-19 virus and its variants, for persons who are medically able to receive the vaccination. All applicants should know that PFHT employees are expected to support this position.

Interested candidates can email their resume and cover letter to [email protected] by the application deadline.

• Application deadline: October 10, 2025
• Hours: 37.50 hrs/ week
• Expected start date: November 3, 2025
• Job type: Permanent
• Salary: $90,117 to $95,606 per year based on full-time equivalent

The Peterborough Family Health Team is actively committed to creating a diverse and inclusive workplace and encourages applications from all qualified candidates. The Peterborough Family Health Team offers accommodation for applicants with disabilities in its recruitment processes. We thank all applicants for their interest; however only candidates selected for further consideration will be contacted.