Registration & Records Assistant

Competition Number: 126034 Type: Support Staff

Closing Date: October 10, 2025
Category: Part-Time, Sessional

(Student Services Assistant III)

Medicine Hat College’s Registration and Records department is inviting applications for a Part-Time, Sessional Registration and Records Assistant (Student Services Assistant III). This is an on-site position based at our Brooks Campus.

A little about the role:

The primary areas of responsibility for the Registration and Records Assistant (Student Services Assistant III) are to receive and input student applications and registrations, as well as answer and respond to the College telephone, in-person, and email inquiries. This position is the primary source of general information for Brooks Campus regarding the College Calendar, activities, facilities, courses, programs, fees and admission/registration procedures to students, staff and the general public.

Details:

As a successful applicant you'll have:

• Administrative Office or Information Technology Certificate OR an equivalent combination of related education and work experience.
• 2+ years of customer service experience.
• An equivalent combination of related education and experience may be considered.
• Essential to this position is managing the work within the required time constraints.
• Skilled in data entry, multi-step reporting processes, cash transactions and general administrative duties in a post-secondary environment.
• Communication and interpersonal skills to provide customer service.
• Knowledge of student registration and financial procedures.
• Considerable attention to detail for accuracy is required.

Terms of Employment

Terms of Appointment: October 2025 to April 20, 2025 (August to April Annually)

Hours: 20 hours per week

Wage Rate: $23.55 per hour (Start Rate); $26.77 per hour (Job Rate)

Submission details:

Please submit a cover letter quoting Competition #126034 with your resume, saved as a single document. Deadline for receipt of applications is October 10, 2025.

This position will require the successful candidate to present a valid Police Information/Criminal Record Check.

Please indicate in your cover letter where you first saw the ad for this position. Submit your application by one of the following methods:

Email

• Please send your application as an attachment in either .doc,.docx,.pdf or .rtf formats (only).
• Canada Post

Applications will not be accepted via fax

Medicine Hat College
Human Resources
299 College Drive S.E.
Medicine Hat, AB T1A 3Y6
E-mail: [email protected]

Medicine Hat College is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and we welcome applications from all qualified individuals. In accordance with Canadian immigration requirements, priority will be given to Canadian citizens and permanent residents.

Only applicants being granted an interview will be contacted. All others are thanked for their interest.