2025-50- 1.0 FTE Permanent Administrative Assistant - Secondary - STAHS

THE KENORA CATHOLIC DISTRICT SCHOOL BOARD

The Kenora Catholic District School Board (KCDSB) educates more than 1300 students from diverse cultures and backgrounds in 4 elementary schools and 1 secondary school located in beautiful Kenora and Red Lake, Ontario. At KCDSB we welcome students to experience a quality, inclusive and values- based education in a caring Catholic school community. Our mission goes beyond academics, the arts and athletics. Our goal is to provide excellence in Catholic education and grow graduates who become fully engaged citizens able to contribute to their families, communities and society.

Our staff is among our greatest resources. The people we hire have a direct impact on the success of our students. With approximately 180 academic and 80 permanent support staff, the KCDSB is one of the largest employers in the region.

KCDSB invites applications for 1.0 FTE 11-Month Permanent Administrative Assistant – Secondary at St. Thomas Aquinas High School in Kenora, ON to commence employment ASAP.

Salary Range: $54,766-$68,458

Position Summary:

KCDSB is seeking a highly organized and professional individual to join our team as an Administrative Assistant – Secondary. This key role provides comprehensive administrative support to ensure the smooth and efficient operation of the school's daily activities. As the first point of contact for students, staff, parents, visitors and external partners, the successful candidate will embody the values and spirit of our school, always presenting a welcoming and positive image. The Administrative Assistant will thrive in a collaborative, team-oriented environment and demonstrate exceptional interpersonal skills, discretion, and diplomacy.

Position Duties and Responsibilities:

• Provide efficient and confidential administrative support to ensure the smooth day-to-day operations of the school
• Maintain and update the computerized student information system (ASPEN), ensuring the accuracy, integrity, and confidentiality of all data entered
• Prepare professional correspondence, memos and documentation with detail and consistency
• Input and manage accurate student schedules for both elementary and secondary timetables
• Assist in the preparation and distribution of report cards, ensuring timely and accurate processing
• Compile, verify, and analyze data using various software applications to generate reports for the Board, Ministry of Education, and other authorized external agencies
• Serve as the primary receptionist, providing courteous and informed service to students, staff, parents and the general public
• Respond to telephone inquiries, direct calls appropriately and relay messages in a timely and

• Liaise effectively with internal departments and external organizations to support school operations
• Support the administrative team during emergency situations, including the dispensation of medication and administration of basic first aid protocols, in accordance with school procedures
• Demonstrate a clear understanding of the sensitive nature of information handled within the school environment and uphold strict confidentiality at all times
• Participate in mandatory Health & Safety training and adhere to all safety protocols and procedures
• Perform additional duties as assigned by the Principal, consistent with the scope and intent of the position and in alignment with Board procedures
• Support school operations by taking on other responsibilities as required, contributing to a positive and effective learning environment

• Completion of a diploma or certificate program in Office Administration, Business Management of a related field from a recognized institution; or an equivalent combination of education and relevant experience
• Demonstrated proficiency in a computerized office environment, including advanced skills in Microsoft Office Suite (Word, Excel, Outlook), website maintenance, and internet-based applications
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities in a fast-paced, dynamic environment
• Excellent interpersonal, verbal, and written communication skills, with the ability to interact effectively and respectfully with a diverse school and community population
• Proven ability to remain calm and professional under pressure, while managing frequent interruptions and shifting priorities
• High attention to detail and accuracy, particularly in data entry, verification and record maintenance
• Previous experience working with children or youth in an educational or community setting is considered an asset

This is a permanent, school year position. The successful candidate will not be required to work during scheduled school closures, including Christmas Break, March Break, and summer months.

Application Instructions:

Interested applicants are asked to submit a cover letter and resume outlining their qualifications and relevant administrative experience. While not required, experience in a school setting is considered an asset.

Please quote Competition Number: 2025-50 and submit your application package by 4:00pm on October 10, 2025, via one of the following methods:

Email:

Apply to Education:

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Accommodations are available throughout the recruitment process. Please contact the Human Resources Department in advance to discuss any required arrangement.

A current satisfactory Vulnerable Sector Check (VSC) is required prior to employment. For more information, please visit

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