Contract Administrator

Who We Are RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets. We pioneered the REIT concept over 30 years ago and have transformed Canadian real estate We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger
POSITION OVERVIEW: Reporting to the AVP Construction, the Construction Contract Administrator plays a critical role in preparing and coordinating the contractual aspects of construction projects. The role involves close collaboration with Project Managers, Vendors, and Internal Stakeholders to ensure compliance, mitigate risks, and maintain accurate documentation throughout the project lifecycle

RESPONSIBILITIES:

• • Contract Management
  • Prepare, review, and administer jobs, contracts, subcontracts, purchase orders, and change orders inside and out of the Yardi system.
  • Assist Vendors submitting invoices to the Vendor Café platform.
  • Verify accuracy of project and vendor information on invoices.
  • Ensure all contractual documents are compliant with legal standards and company policies.
  • 
    Documentation & Record Keeping
  • Review and prepare Tenant and vendor correspondence as may be required.
  • Maintain organized records of all contract documents, correspondence, amendments, and approvals.
  • Ensure all project documentation is up-to-date and accessible to relevant stakeholders.
  • Assist in the preparation of project close-out documentation.
  • 
    Compliance & Risk Mitigation
  • Monitor compliance with contract terms, insurance requirements, bonding, and regulatory obligations.
  • Identify potential risks and assist in developing mitigation strategies.
  • Support internal and external audits related to contract administration.
  • Audit a project sample in groups at a Quarterly interval
  • 
    Reporting & Analysis
  • Generate regular reports on contract status, change orders, claims, and other key metrics.
  • Prepare and present Quarterly reports as required
  • Integrity and Analysis of Vendor management data
  • Support budgeting and forecasting efforts by providing contract-related insights.
  • 
    Other duties / projects as required.

QUALIFICATION REQUIREMENTS:

• • 2 years of experience in administrative role within property management or construction.
  • Exceptional written and verbal communication skills.
  • Yardi proficiency not required but will be considered an asset
  • Proficient in Microsoft Office Suite of programs.
  • Proven analytical and problem-solving abilities.
  • Detail-oriented with the ability to manage multiple priorities.

Why join RioCan?
We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards and perquisites program is designed to fit and enrich your life physically, emotionally, financially, and socially. We offer eligible employees: Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer Professional Growth and Development that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities An Extensive Health and Benefits Program that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources A Comprehensive Retirement Program to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan Additional Perks and Benefits that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs
You can visit us at www.riocan.com and follow us on LinkedIn to learn more about who we are and what a career at RioCan can look like for you.