Clerk B - Community Centres

Under the general direction of the Administrative Coordinator for Community Centres, the Clerk B provides clerical and administrative support for the Division and is responsible for a variety of duties and functions such as the preparation of payment information, correspondence, reports, information and data compilation and entry.

As the Clerk B, you will:

• Prepare Purchase Orders and Request for Payments.
• Maintain and update tracking systems, including searching, reviewing and compiling pertinent information for data input, utilizing Department/Divisional systems i.e. Community Centre Renovation Grant Program, Community Incentive Grant Program, Community Centre Donation Tracking, etc.
• Monitor, record and submit Community Centre Insurance Claims and Community Centre Donations.
• Type and prepare a variety of documents including letters, emails, administrative reports, and independently drafts replies to correspondence.
• Input and update Community Centre inventories.
• Coordinate annual inventories for branch offices.
• Establish, organize, and maintain paper and electronic files.
• Coordinate, arrange, and prepare meeting materials for Division meetings; acts as recorder and prepares and distributes agendas and minutes.
• Book meetings and co-ordinate activities for the Coordinators.
• Retrieve and compile background information necessary for the preparation of reports and special tasks.
• Establish, organize and maintain confidential paper and electronic files.
• Respond to requests for information and assistance from administration and the general public.
• Provide customer service information regarding divisional programs and services, as required.
• Perform other duties consistent with the classification.

Your education and qualifications include:

• High school graduation supplemented by formal training in business and office procedures, or an equivalent combination of training and experience.

• Demonstrated proficiency (Basic) in Word and Excel.

• Demonstrated proficiency in PowerPoint.

• Strong interpersonal, verbal and written communication skills.

• Working knowledge of the Corporate Financial/Human Resource Systems (i.e. PeopleSoft) within 3 months.

• Ability to exercise personal initiative and sound judgement.

• Experience dealing with highly confidential matters.

• Experience in multi-tasking and meeting tight deadlines.

• Experience in record management, such as setting up and maintaining accurate records and files, both electronic and paper.

• Experience operating standard office equipment.

• Ability to adapt to change and demonstrate flexibility.

• Experience working in a customer service environment.

• Demonstrated skills working independently and in a team environment.

• Strong organizational skills with the ability to prioritize workload.

• Knowledge of the Civic Service and a thorough knowledge of the functions performed by the Community Services Department - Community Development Division.

• Ability to establish and maintain positive working relationships with employees at all levels of the organization in accordance with the Respectful Workplace Policy.

• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.

Conditions of employment:

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check, satisfactory to the employer will be required from the successful candidate(s), at their expense. To obtain a Police Information Check please visit www.winnipeg.ca/police.