Sales and Administration Coordinator - Aloft Vaughan Mills

Step inside. Let’s turn it up.

Aloft Vaughan Mills isn’t just a hotel. It’s a connection hub with modern design and anything-but-ordinary energy. We’re all about upbeat vibes, local flavor, and spaces that invite guests to sip, connect, explore. From coffee to cocktails, furry friends to foodie finds, we keep things fresh and social.

We’re looking for a Sales and Administration Coordinator who’s ready to find their rhythm and be part of the buzz. If you’re energized by new ideas, love connecting with people, and know how to keep the momentum going, this could be your next move.

What’s Next For You

Are you ready to cue up your next career move with a role that’s full of connection, creativity, and growth? Here’s what’s in it for you:

• Work with a reputable brand and become part of Silver Hotel Group, a company committed to ensuring a culture of respect, appreciation, and fun (among other things of course)!
• Work with a team who bring great energy to all they do and keep things comfortable
• Meet guests from around the world in a fast-paced, forward-thinking space
• Annual Scholarship Opportunities (for you and your kids)
• Annual Wellness Credit
• Donation Matching Program
• Volunteer Hour Rewards
• Team Member Referral Program
• Leadership Development across our portfolio of properties
• Team Building Events
• Culture of Recognition
• Hotel Stay Discounts
  
  

Your Role

Reporting to the General Manager (with a dotted line to the Regional Sales Director), you’ll be the local connector who keeps our sales strategy in tune. You’ll build relationships, drive revenue, and help guests discover what’s next.

You’ll

• Assist in managing, tracking, and preparing invoices for accounts payable.
• Handle all hotel cash-handling functions and reconcile cash drops at the front desk.
• Post city ledger payments in the Property Management System (PMS); reconcile and bill all city ledger accounts.
• Perform follow-up on billing and credit collection; notify the General Manager of any potentially uncollected accounts.
• Review guest, city, and deposit ledgers to ensure accurate payment and revenue posting.
• Set up new accounts in accordance with the hotel’s established credit policies.
• Assist with monthly departmental inventory audits and input final inventory totals into spreadsheets.
• Support the Front Desk during department meetings or staffing gaps, including shift coverage if needed (as requested by the General Manager).
• Assist with Food & Beverage operations, including placing orders and managing inventories.
• Support SHG and HR initiatives, including coordination of staff social events.
• Provide group sales support to internal and external clients; process all sales leads in a timely manner.
• Conduct creative, client-focused site inspections tailored to specific group needs.
• Post meeting room charges in Lightspeed system.
• Prepare group invoices and master billing; process payments and send invoices to clients.
• Create and deliver proposals and contracts within a 24-hour turnaround time.
• Input actualized numbers and revenue into Delphi system for group sales tracking.
• Perform additional duties as assigned by the General Manager and/or Director of Sales.
  
  

What You Bring

You’ve got the rhythm. Now let’s amplify it.

• Proven track record in sales
• Hospitality or Marriott experience is a plus
• Tech-savvy and quick to learn new systems
• Organized, results-driven, and great with time management
• Clear communicator with a positive vibe
  
  

What Sets You Apart

In addition to the core job requirements, skill sets and work-related experience; as Sales and Administration Coordinator you will illustrate the ability and passion to:

• Live the corporate culture, personifying it in daily interactions with both guests and team members
• Be an engaging team member who is highly inclusive, inspiring, and able to relate to all levels
• Participate in a fun and supportive working environment where team members aspire to do what is right and are given the empowerment to execute
• Live the Aloft spirit, bringing modern design, expressive style, and local know-how into every guest and team interaction
• Be a connector who’s inclusive, inspiring, and comfortable engaging with everyone from teammates to guests to community partners
  
  

What’s Your Next Move?

If you’re ready to step inside a space that’s upbeat and vibrant, and help others do the same, join us!

About Us

Silver Hotel Group (SHG) is a family-owned Canadian hotel investment, development, and management company. Our portfolio includes hotels in Canada and the U.S., and ranges from internationally branded full and select service hotels to independent and boutique hotels.

At SHG, our culture is fundamental to our success. Each empowered team member strives to exhibit passion, creativity, and fun every day. Together, we are dedicated to delivering exceptional experiences by living our core values as our road map: Accountability, Teamwork, Leadership, Diversity, Integrity, Giving, Fun, Recognition.

As we continue to grow, our mantra “You Matter” resonates with our 600+ team members in how we do business, which will continue to enhance engagement and retention.

Today, we look for new team members who demonstrate both aptitude and the passion to embrace and contribute to our Culture.

Help us build something exceptional!

The Silver Hotel Group believes in outstanding hospitality and takes seriously its obligations under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are committed to respecting the independence and dignity of all persons by providing a barrier-free environment for all guests, colleagues, and job applicants. Accommodations are available upon request for all applicants with a disability throughout the recruitment process.

The Silver Hotel Group is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status or any other characteristics protected by law.