Document Control Coordinator

Position Summary

Reports to: Document Control Lead

The Document Control Coordinator Shall Be Responsible For

• Coordinate all activities related to the Document Control procedure (registration, uploading, transmitting) including technical documents, drawings, and commercial correspondence.
• Following up with all discipline personnel for action items
• Ensure Document Data accuracy in compliance with implemented procedure and policies
• Maintain confidentiality around sensitive information and terms of agreement
• Managing the flow of documentation within the organization and with external Project entities
• Retrieving files as requested by individuals from different disciplines
• Creating and managing electronic workflows
• Reviewing document quality and proactively addressing issues
• Collaborating with other documentation teams to ensure consistency and efficiency
• Prepare ad-hoc reports on projects as needed
• Perform other duties as required
• Assists in providing training and support to new project team members on document control practices
• Identifies and escalates system or processing issues to the Document Control Manager in a timely manner
• Ensuring high accuracy in capturing metadata in both project and client EDMS systems (e.g., Aconex, Unifier) in accordance with reporting and auditing requirements
• Meeting established turnaround times for processing and distributing documentation
• Assist with post-construction document archival and retention in alignment with Project Agreement specifications
  
  

Education And Qualifications

• Completion of a post-secondary education—Bachelor’s degree or College Diploma preferred—or an equivalent combination of education, training, and experience in Document Management or a related discipline
• Minimum 3–5 years of document control experience in a construction project or site-based environment
• Proven experience in computerized and/or manual document control management, preferably within the engineering or a related industry
• Strong organizational skills and attention to detail
• Proficiency in document control software and Microsoft Office Suite
• Ability to work independently and collaboratively in a fast-paced environment
  
  

Job Requirements

• Experience in various electronic drawing file formats
• Advanced proficiency with applicable software applications such as Aconex, Unifier, Autodesk Construction Cloud, MS Office, Adobe Acrobat Professional, SharePoint
• Solid understanding of project documentation and engineering terminology
• Strong written, verbal, communication, and interpersonal skills.
• Fluency in English
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment
• Prior experience in using electronic document management (Autodesk Construction Cloud, Aconex and Unifier preferred) as well as in processing both design and vendor documentation
• Ability to document work tasks (e.g., work instructions)
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients and stakeholders
• Prior experience working on a project with Metrolinx preferred
  
  

WORK ENVIRONMENT

FCC Canada Ltd. is dedicated to creating an inclusive workplace where diversity is valued and respected. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodations upon request to support applicants throughout their journey with us. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), affirming our ongoing efforts to provide a supportive and equitable environment for all.

This position is located in Toronto, ON.

We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.