Recreation Assistant

Job Details
Permanent Full-Time (CUPE 1329)

Posting Status
Open to current Town of Oakville employees and external applicants

Closing Date
Applications for this position must be received at oakville.ca in the employment section by no later than midnight on October 23, 2025.

Reporting to the Recreation & Culture Manager and working with the Recreation Coordinator, the Recreation Assistant supports the planning, development and delivery of registered, drop-in and outreach programs and services for the community. The assistant ensures the delivery of high quality services through the administration of quality assurance programs such as HIGH FIVE.

Job Responsibilities:

• Works with the Recreation Coordinator to develop and plan programs and services
• Supports the Recreation Coordinator with facility scheduling, program confirmation and facility set-up plans
• Assists in overseeing day-to-day operation of programs
• Monitors and maintains inventory of program equipment and supplies, sources, and purchases when required
• Assists with coordination of staff placements, substitutions and last-minute arrangement for program coverage
• Provides supervision to participants, part-time staff and volunteers
• Responds to telephone enquires/e-mails, troubleshoots and problem-solves issues
• Helps in the program integration and support required of special needs participants and one-on-one support structures (staff to participants)
• Responsible for assisting the Recreation Coordinator with Program Xplor inputting
• Supports data monitoring of programming numbers for registered and drop-in programs, cancelling/combining/adding if required
• Assists with registration enquires, customer service, waitlist management
• Supports Recreation Coordinator in administering and monitoring HIGH FIVE standards for all children’s programs in consultation with Recreation Coordinator and Program Supervisor
• Provides program content and information to aid in the promotion of programs through marketing and web site content
• Assists with the recruitment, selection, interviewing and hiring of part-time staff and volunteers
• Assists with part-time staff evaluations
• Helps with the administration of progressive discipline if required to department standards
• Assists with production, distribution and submission of contracts, TD1 forms, staff correspondence, application forms, uniform requests and change of status
• Available to work a flexible schedule including evenings and weekends as required
• Ensuring that Health & Safety and duty of care legislation/protocols are met for all participants, staff and volunteers
• Prepares and submits weekly payroll
• Assists with scheduling of part-time staff and volunteers for Manager approval
• Monitors, reviews and provides input into policies and procedures, training manuals to ensure compliance with HIGH FIVE standards
• Accident management and critical incident procedures
• Provides assistance and recommendations for budget as requested
• Monitors defined portions of budget including monthly variances (wages, expenses, revenues)
• Provides feedback to the budget analysis and quarterly projections
• Use of CIS and FMW systems
• Purchasing of program equipment and supplies
• Ensures compliance with all legislation related to health, safety and duty of care (e.g. Child Protection Act and reporting procedures of town and CAS with support from Manager)
• Accountable for both the safety and wellbeing of part-time staff/seasonal student staff/volunteers and participants through compliance with Health and Safety standards
• Participates in community events and school visits and acts as a town liaison to promote programs and services
• Actively develops and maintains relationships with local schools, agencies, minor sport/cultural groups, partners
• Assists with planning outreach events for community centre participants (content, program and venues)

Qualifications:

• Successful completion of Post-Secondary Degree or Diploma in Recreation and Leisure, or equivalent related field.
• A minimum of 3 years’ experience working with, supervising, and mentoring youth, teens and volunteers.
• Experience with delivering programs and services in a recreation setting.
• Good communication skills, interpersonal skills and conflict resolution.
• Valid certification in Standard First Aid, CPR (C) and AED.
• HIGH FIVE certifications: Principles of Healthy Child Development, Quest 2.
• Experience with delivering racquet sports and leagues in a recreation setting would be an asset.
• Principles of Healthy Child Development Trainer would be an asset.
• Working knowledge of Xplor software or other recreation software would be considered an asset.
• Training and/or experience with Developmental Assets would be considered an asset.
• Please note that successful candidates, who are new hires and/or who have not performed in this position previously will be required to provide a satisfactory criminal record check, with vulnerable sector screening, dated within the last 30 days as a condition of employment.

DATED: October 9, 2025

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. The minimum threshold score for the interview is 75%.

We thank all applicants and advise that only those selected for an interview will be contacted.