Campus Administrative Officer

Campus Administrative Officer

Job description and duties

Internal

Coast Mountain College (CMTN), Prince Rupert Campus, invites applications for a full-time continuing Campus Administrative Officer commencing as soon as possible. Salary will be in accordance with the BCGEU Support Staff Scale, Level 12: $2,646.00 biweekly plus a comprehensive benefits plan.

This position is well suited to someone with strong administrative experience and superior organizational skills; who thrives in a dynamic, fast paced and changing environment; enjoys a challenge; and is dedicated to changing people’s lives through post-secondary education. This is an opportunity to use your expertise to help CMTN reach its goal of becoming the college of choice for experiential place-based learning.

CMTN is dedicated to employment equity and diversity by providing a workplace that is inclusive and welcoming. It is our aim to reflect the diversity found in our unique region throughout CMTN’s workforce.

Our team is committed to Indigenization, Inclusion, Diversity, Equity, Accessibility, and Internationalization. All qualified candidates are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. Individuals who anticipate needing accommodations for any part of the application process, may contact HR in confidence, prior to the closing date

Duties: The primary responsibility of this position is to coordinates key campus administrative operations such as scheduling, room bookings, facilities, maintenance and enrolment services. The CAO will also provide support to the Campus Manager to assist in planning and operational initiatives.

Duties include but are not limited to:

• Coordinates all administrative front-line registration and office services including scheduling and supervising front-line office staff (assigning work, developing department goals and objectives, etc.), training on student technologies, and policy implementation.
• Must maintain up-to-date knowledge of institutional policies, registration and records practices, financial aid, admission regulations, and related legislation, this includes interpreting and applying policies as applicable to sensitive situations with faculty, staff and students.
• Acts as a liaison between departments, requiring tactful navigation of differing priorities and in accordance with the broader institutional framework.
• Monitors and acts as the first point of contact for facility maintenance at the Prince Rupert campus
• Administers departmental budgets and participates in the capital and budget planning process
• Coordinates community and college events (i.e.: Convocation ceremony, Trade Fairs, Orientation, etc.)
• Coordinates class scheduling and room bookings at the Prince Rupert campus
• Acts as the Worker Safety Representative, proactively identifying and working to resolve all health and safety related matters
• Other relation duties similar in scope and complexity

Qualifications

Business Administration diploma (bachelor’s degree preferred) along with 5 years directly related experience, including 3 years progressive experience with in a post-secondary institute using integrated student system.

Required knowledge/skills/abilities include:

• In-depth knowledge of enrollment services including direct experience with integrated systems including business analysis, implementation, training and troubleshooting
• Detailed knowledge and advanced proficiency with Colleague, Banner or equivalent, reporting tools, MS Office applications (with a minimum typing speed of 50 net words per minute), able to learn and support new technology quickly.
• An understanding of and positive experience with change management principles and strategies
• This role requires strong interpersonal skills and emotional intelligence, ensuring that messaging- especially in difficult situations is clear, respectful, and aligned with institutional values.
• Demonstrated excellent interpersonal and communication (written and oral) skills with the ability to build strong, collaborative relationships
• Demonstrated leadership skills with the ability to work as a team member
• Demonstrated knack for efficiently manage multiple tasks and priorities in a fast-paced environment without compromising accuracy or attention to detail.

Application information

To apply please send a cover letter, quoting competition #25.074B(Revised), and an up-to-date resume to:

Coast Mountain College, Human Resources, Email: [email protected]

NOTE: Only complete applications (with a cover letter and resume included) received to the above noted email address will be considered.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Closing date October 17, 2025 Competition number 25.074B Job status Open Posting type Support Audience Internal BCGEU Support Staff Department

• Campus Administration

Campuses

• Prince Rupert