Accounts Payable Coordinator

Location: Surrey, British Columbia, Canada

Salary: 45.61 - 51.52 / hour

Employment Status

Union - CUPE Local 402 - Regular Full-Time

Role

The Accounts Payable Coordinator is responsible for supervising the day-to-day operations of the accounts payable section. This role is responsible for ensuring compliance with financial policies, implementing process improvements, and providing supervision to the accounts payable team. The incumbent works under the direction of an exempt Manager and acts as a liaison between Finance, internal departments, and external vendors.

Responsibilities

• Supervise accounts payable staff, including assigning tasks, scheduling, reviewing work for accuracy, and providing training and direction.
• Oversee the full cycle of accounts payable processing, ensuring compliance with internal policies and relevant tax codes (GST/PST).
• Prepare and analyze detailed reports such as aged payables and outstanding obligations.
• Identify inefficiencies in accounts payable processes and support implementation of approved improvements.
• Contribute to the development of operational guidelines, procedures, and staff training documents.
• Submit payment batches for review and approval, ensuring accuracy and timeliness.
• Provide professional accounting support including reconciliations, advisory services, and assistance in preparing year-end working papers and financial statements.
• Recommend and support internal controls and procedural improvements related to payments and procurement.
• Act as a key contact for resolving escalated vendor issues and coordinating with internal departments.
• Deliver presentations and assist with staff coordination and training initiatives across the division.
• Ensure compliance with the City's Purchase and Expenditure Bylaw and procurement standards.
• Perform other related duties as required.

Qualifications

• Completion of Grade 12 and a bachelor’s degree in a relevant field.
• Successful completion of Core and Elective Modules 1 and 2 of the Chartered Professional Accountant (CPA) Program.
• Minimum two years of related accounting experience, including supervisory experience.
• An equivalent combination of education and experience may be considered.

Additionally, you will have

• Sound knowledge of accounts payable procedures, reconciliations, and accounting standards.
• Sound understanding of audit practices and accounting principles.
• Familiarity with public sector budgeting processes and municipal financial practices.
• Exemplary communication skills, both written and verbal.
• Demonstrated leadership skills, including the ability to supervise and train staff.
• Strong interpersonal skills with the ability to maintain effective working relationships with internal teams, vendors, and the public.
• Knowledge of applicable municipal policies, standards, bylaws, and relevant legislation, including the Municipal Act and business law.
• Ability to deal tactfully and professionally with the public.

Other Information

• Number of Job Openings: 1
• Hourly Rate: 45.61 (2024 Rates) Steps: Step 1 45.61; Step 2 (6 Months) 47.52; Step 3 (18 Months) 49.52; Step 4 (30 Months) 51.52

Conditions of Employment

Successful applicants must provide proof of qualifications.

Closing Date

This job will remain open until filled.

Our Values

Integrity - Service - Teamwork - Innovation - Community