HR Assistant

The District Municipality of Muskoka is currently recruiting for an

HR Assistant (Long-term Care)

Posting Date: Wednesday, October 15, 2025
Closing Date: Wednesday, October 29, 2025 @ 12:00 NOON
Starting Rate: $55,761 annually
Salary Range: $55,761 - $65,233 annually
Hours of Work: 37.5 hours per week
Classification: Non-union
Status: Temporary full-time (up to 12 months)

The District:
Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion. It’s what we do!

The Opportunity:
The HR Assistant will be responsible for the day-to-day administration of Human Resources (HR) services
within a long-term care home, including maintaining the HR information system (HRIS), supporting staffing and
recruitment administrative processes; providing administrative support to the HR team; liaising with Payroll;
maintaining departmental records; and administration of benefits programs and OMERS pension plan.

What you will do:
• Maintain timely and accurate employee information in the HRIS and liaise with Payroll; including setting-up

new employees and processing related changes.

• As the first point of contact for the HR department for assigned client group, receive, assist and

communicate with employees, managers, job candidates and members of the public via phone, email and
in person.

• Assist with the administration of the staffing process, which may include maintaining the internal and

external career pages, receiving and sorting resumes, helping to coordinate interviews, preparing interview
packages, initiating reference check and exit interview processes and preparing standard offer packages.

• Administer employee benefit programs, OMERS pension plan and initiate WSIB/STD/LTD claims.

• Prepare and maintain documentation of the full employee lifecycle; new hires, transfers, and terminations.

• Provide administrative support and coordination for the HR team, including confidential correspondence

and scheduling.

• Maintain employee and departmental files and record keeping systems including electronic files, scanning,

records retention, follow-ups and confidential files.

• Provide support and guidance to employees and managers with standard interpretation and

implementation of HR policies, procedures, and practices, and process corresponding documentation.

• Process annual vacation and sick entitlements and provide periodic reports to managers to ensure

compliance with policies.

• Process recruitment invoices and education reimbursement requests for approval and ensure policy

compliance.

• Support employee related events including; long service awards, retirement information sessions, and

other HR team driven staff events.

• Work safely and in compliance with relevant statutes and regulations and within the safe work procedures

and directives as established by the District.

What you will need:
• Three (3) year post-secondary education, preferably in HR or benefits administration or equivalent.

• One to two (1-2) years related HR experience; experience with OMERS or other pension plan

administration considered an asset.

• Proven experience with HRIS, MS Office, internet and web-based applications.

• General knowledge of practices, acts, regulations and legislation related to HR.

• Good interpersonal, communication, relationship building and customer service skills including the ability to

be tactful in sensitive situations

• Highly organized with the ability to attend to details in an efficient manner

• Ability to work within a team environment, effectively prioritizing multiple tasks with competing deadlines
  

What we are offering:
The District is proud to offer the following benefits with this job:

• Health benefits

• OMERS pension

• Work-life flexibility

• Perks and discounts

• Wellness programs

• Fostering and fun environment

• Professional development and education opportunities

• Pay range progression based on length of time in the job and satisfactory performance
  

The Next Step
If you have the necessary skills, experience and qualifications, and can support our vision and values (RISE:
Respect, Innovation, Service and Equity), please email a cover letter and resume to Natalie Brake,
Manager, Human Resources, [email protected], prior to 12:00 PM on Wednesday, October
29, 2025.

Visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from all

qualified individuals. Our organization is committed to providing persons with disabilities with equal opportunities and standards of

goods and services, and we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related

accommodation to participate in the recruitment process, please advise the Human Resources department as soon as possible.

Accommodation may be provided in all steps of the hiring process. Any questions regarding this posting should be directed to the

Human Resources Department.