Administrative Assistant II - Division of Respirology & Cystic Fibrosis/Chest Clinic

Location: Halifax, Nova Scotia, Canada

Salary: $23.66 - $26.77 per hour

The Opportunity

Reporting to the Chief Operating Officer of Pediatrics, and the Manager of Children’s Inpatient and Ambulatory Care, the administrative assistant provides support to designated members of the Division of Respirology and the Divisions’ Cystic Fibrosis/Chest Clinic. Responsibilities include, but are not limited to: Transcribing documents (manuscripts, letters, memos, abstracts, research grant applications, protocol applications, etc.); Scheduling and coordinating CF/Chest Clinic patient appointments; Accurately entering patient information into CWS; Maintaining Physician schedules; Organizing meetings; Making travel arrangements; Processing claims; Answering phone calls and email messages; Processing mail; Composing correspondence; Entering data and maintaining databases; Photocopying; Ordering supplies; Other related duties as assigned.

Hours of Work

Monday to Friday, 7 hour shifts, 08:00-4:00 or 08:30-4:30

Your Qualifications

• Minimum High School Diploma or G.E.D. required.
• Graduate of a recognized Office Administration program required.
• A combination of equivalent education and experience may be considered.
• Minimum six (6) months of related administrative experience required. One (1) year is preferred.
• Experience in Meditech, Outlook, DalMedix, Adobe Acrobat, Access E-forms, SAP, and the Internet is an asset.
• Working knowledge of Microsoft Office and other computer programs/technology is required.
• Keyboarding skills minimum 40 wpm required, 60 wpm is preferred
• Excellent multitasking, organizational and prioritization skills required.
• Proven team player with excellent communication and interpersonal skills required.
• Demonstrated ability to work independently with minimal supervision required.
• Demonstrated ability to respectfully work with a variety of inter-professional team members is required.
• High degree of initiative, diligence, attention to detail, and self-discipline/focus required.
• Committed to continual learning and willing to share knowledge and support development of co-workers.
• Experience organizing case conferences, meetings, guest visits and teleconferences an asset.
• Experience in a related role in a health centre or university/academic environment preferred.