Student Archival Outreach Assistant

Department: TMU Libraries, Archives & Special Collections

Position supervisor: Tanis Franco, Archivist

Contract length: Jan. 5 to Apr 27, 2026

Hours of work per week: 10

Position type: NUC

Rate of pay: $18/hr + 4% vacation

About Toronto Metropolitan University (formerly Ryerson University)

Toronto Metropolitan University is a leading comprehensive innovation university focused on equity, diversity and inclusion as core values.

About the program/department/team

TMU Libraries' Archives was established to support learning, teaching and scholarly activities by acquiring, describing and preserving archival materials and fonds. The Archives serves as the institutional memory and includes the official archival holdings of the University.

The opportunity

Reporting to the Archivist, the Student Archival Outreach Assistant will work with the Project Archivist to implement programming with student groups across campus, promoting digital file management practices among student groups. This part-time contract position focuses on outreach, planning, and assisting with inquiries to bridge the Archives with student organizations. This role includes conducting workshops, creating promotional materials, and assisting with inquiries from student organizations.

Responsibilities:

• Outreach
  • Contact and maintain relationships with student groups across campus to promote the initiative
    • Understand and document the structure of their operations
    • Identify who would be interested in participating/contributing
  • Staff weekly reference desk shifts to assist with student groups questions
  • Staff student fairs, club days, and relevant campus events
  • Assist in creation of promotional materials such as blog posts and social media copy
  • Conduct outreach both in-person and online

• Assistance
  • Assisting Project Archivist in creating and carrying out student workshops both in-person and online
  • Whenever necessary, advise students and student groups about file organization, archival transfer, and transition planning for student groups
    • Utilizing and promoting Project Archivist’s cheat sheets for records management and archival practices to be used by students and student groups

• Documentation
  • Create documentation, such as workplans, tips, notes, meeting minutes, and maintain correspondence to ensure the continuity of the position and the project
  • Maintain a contact log of student groups reached, meetings held, and follow-up actions required
  • Track and report on engagement metrics (e.g., number of groups contacted, records received, inquiries received, etc.)

Qualifications

Minimum level of education and specialty/discipline preferred

• Completion of an Undergraduate degree preferred.

Minimum number of years and type/area of experience preferred given minimum education requirement

• Prior experience working with a student organization in a leadership capacity at TMU is ideal

Required skills and demonstrated knowledge

• Strong communication skills
• Ability to work independently and collaboratively
• An interest in promotion and outreach
• Passion for student history and student organizing at TMU

How to apply

Applications must include a cover letter and resume and should be emailed as a single PDF to Tanis Franco, Archivist, at [email protected]. The deadline for applications is Friday, November 21, 2025.

Toronto Metropolitan University’s commitment to equity, diversity and inclusion

• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications. If you are an Indigenous applicant and require support during the recruitment process, please reach out to James McKay, Indigenous HR Lead at [email protected].
• TMU is committed to the Accessibility for Ontarians with Disabilities Act (AODA) and aims to ensure independence, dignity, integration and equality of opportunity in all aspects of the university culture.
• We will provide an accessible experience for applicants, students, employees, and members of the TMU community. If you have restrictions that need to be accommodated to participate in any phase of the recruitment process, please reach out to Human Resources:
  • Current employees can contact HR by logging into AskHR to submit a request.
  • External candidates who do not have TMU login credentials can contact HR at torontomu.ca/human-resources/askhr/.
• All information received in relation to accommodation will be kept confidential.