Clerk II - Word/Data Operator

City of Edmonton


Date: 1 day ago
City: Edmonton, AB
Salary: CA$24.44 - CA$30.35 per hour
Contract type: Full time

The City of Edmonton's Parks and Roads Services is seeking a Clerk II to provide administrative support, focusing on accurate time and materials entry for field crews, and coordinating with district operations.

What will you do?

  • Accurately and efficiently input crew time, materials (e.g., asphalt, sand, forestry materials, etc.), and equipment usage into SAP/PeopleSoft (approximately 70% of your time)
  • Review, verify, and correct time entry codes for errors and run necessary audit reports
  • Provide reception and clerical support (approximately 20% of your time), including answering and screening phone calls, directing visitors, processing mail, and assisting with office equipment
  • Monitor two-way communications systems (radio operations) to maintain contact with field staff regarding equipment and public inquiries.
  • Determine the priority of incoming inquiries/concerns, processing action requests, and ensuring timely responses
  • Provide administrative support (10% of your time) for the business area, including Safety Data entry, Posse inquiries, SAP 311 Notifications/CRM Tickets, staff onboarding/offboarding assistance, and organizing meetings

Qualifications

  • High School Diploma, including business subjects with an emphasis on general office practices, OR completion of an office administration certificate
  • Two (2) years of progressively responsible, related administrative experience

Assets

  • Experience or strong knowledge of software and databases, including Google Products, SAP, POSSE, and PeopleSoft
  • Knowledge of the City of Edmonton's corporate policies (e.g., Procurement, HR) and internal operations procedures

Skills required for success

  • Excellent verbal and written communication skills
  • Strong focus on excellent customer service
  • Excellent skills with grammar, punctuation, and spelling, ensuring a high level of accuracy and adherence to City of Edmonton formats
  • Excellent time management and the proven ability to plan, coordinate work assignments, and effectively handle sensitive information using discretion
  • Ability to make decisions regarding day-to-day work priorities within established guidelines and Standard Operating Procedures (SOPs)
  • Ability to establish and maintain effective working relationships with collaborators, balancing competing requirements within various units
  • Alignment to our Cultural Commitments and Leadership Competencies
  • Embracing a culture of equity, diversity, reconciliation and inclusion
  • Applicants may be tested

Work Environment

  • Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
  • The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance
  • This position primarily operates in an office environment. The role requires physical demands typical of office work, such as sitting, standing, walking, manual dexterity, and visual acuity. It involves light effort activities, which may include reaching and lifting up to 20 lbs

Other information

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits.

Up to 2 temporary full-time positions for up to 18 months in accordance with Article 18.02 of the Collective Agreement

Hours of Work

40 hours per week.

Salary

Hourly: 24.44 - 30.35

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