Administrative Assistant 1 - Riverside

STAFFING BULLETIN FOR 2025/2026 SCHOOL YEAR PLEASE POST

To All Members of CUPE Local 593

PLEASE NOTE Internal posting applications will only be accepted via Atrieve. Ensure your information is uploaded in your job application on Atrieve. Please review the 'How to' instructions' on your Atrieve dashboard under the “Instructions” Tab.

Posting Date: October 20, 2025

Closing Date: October 24, 2025 @ 4:00pm

School: Riverside

Position: Administrative Assistant 1 - Riverside

Hours: 35 hours per week

Status: Term

Start Date: ASAP

An interview will be required for this position.

Wages in accordance with the Collective Agreement

Current schedule is 8:00 to 3:40 which includes Spring Break minutes.

Management can invoke Article 12.20 regarding Change of Shift.

JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT–RIVERSIDE COLLEGE / CONTINUING EDUCATION

Established: July 1998 Revised: April 2004 February 2006 August 2017 December 2021

Summary

Working under the direction of the school administrator the Administrative Assistant – Riverside College / Continuing Education assists in the day-to-day administration of the Continuing Education School. While some of these duties are of limited complexity, other duties involve a series of tasks that are more complex. Employees in this position must work effectively with interruptions. The distribution of office duties varies among the administrative assistants, and certain duties may be performed on either a regular or back-up basis.

Some independence of judgment, based on a good understanding of school and district policies and guidelines, is a component of the position. The incumbent will be required to adapt established methods of procedures, and the work involves a choice of methods. The Administrative Assistant may adjust the work schedule in anticipation of, or to meet, changing priorities throughout the school year. Unusual or difficult problems are referred to the School Administrator, or to the appropriate resource person at the school board office.

Duties include, but are not limited to:

• Provide administrative support to the school:
• Respond to telephone, email and counter inquiries from students, staff, parents, community, provide information, direct visitors, take and track student attendance, take messages or refer accordingly
• Process and maintain accurate records/systems for student and adult program & academic (Continuing Ed) registration and information, SkilledTradesBC registration of Youth Train in Trades & Youth Work in Trades, Post Secondary Registration, scheduling, timetabling, school set up, records, student certifications, files, lockers, student parking/license plate records, apprenticeship documentation, work based training hours, Work study paperwork and process, report cards etc, archived records (Diplomas, transcripts, PSR etc.)
• Attend Staff Meetings, including preparing Agendas and taking Minutes
• Schedule program information sessions, entrance assessments, interview intake meetings with Principal and/or Counsellor, industry training exams, internal certificate courses (FoodSafe, WHIMIS, First Aid)
• Perform a variety of clerical functions such as photocopy materials, forms, newsletters; prepare correspondence, process incoming/outgoing mail, maintain the school website, office supplies, work orders etc.
• Process financial accounting and purchasing records, including payments to vendors, processing tuition and fees, purchasing resources, processing and receiving tool orders and supplies for programs, receive money and issue receipts for a variety of payments made by students and outside organizations; reconcile cash, petty cash, receipts, bank accounts and g/l accounts; maintain basic accounting related records in accordance with District policies and procedures; may be required to deliver bank deposits
• Issues tax forms, arranges funding, assists in financial audits, works with tuition fees and tuitions, participates in the 1701 funding process.
• Prepare, check for accuracy, and submit approved reports as required: SkilledTradesBC, Ministry of Education etc.(1701 for 3 funding periods, TRAX, SADE, PENS), Mission Public Schools and Post Secondary
• Assist with preparing school budget as requested
• Perform other related duties as may be reasonably expected of a person in this position

• Successful completion of a diploma program in a recognized business, accounting, or finance program
• Completion of Grade 12
• A clear criminal record review to be updated every five years

• 
  Required Skills and Abilities
• Knowledge and ability to use various software programs including word, excel and databases (e.g., Microsoft office)
• Knowledge and experience in office practices and procedures and experience in basic bookkeeping
• Excellent organizational skills and superior attention to detail in preparation of correspondence, reports, and other materials
• Ability to manage and implement a multi-step registration and student intake process
• Strong ability to communicate program requirements and pre-requisites needed to students, parents, and community
• Excellent reading skills and an ability to comprehend, interpret and apply policy and procedure from various agencies and incorporate into daily practice
• Ability to produce detailed reports and accounting records as needed by school and district as a whole
• Ability to communicate effectively and demonstrate good public relations skills, exercising good judgment in dealing with a variety of enquiries
• Ability to set up formats and compose non-routine correspondence with general instructions from a supervisor
• Ability to be flexible and work co-operatively, and maintain effective working relationships
• Proficient in the use of school-based software such as MyEdBC and School Cash
• Working knowledge of school district operations, policies and procedure

• Working knowledge of Dual Credit Management System (DCMS) software
• Working knowledge of School Cash software
• Knowledge of High School and Adult graduation requirements