Administrative Assistant

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

We currently have an opening for an Administrative Assistant in our Charlottetown office.

• Prepares, reviews and edits a wide range of legal documents and correspondence of a confidential nature, transcribing dictation as needed;
• Creates and maintains a filing system; opens and closes files in a timely fashion. Performs conflict searches, external searches, and processes client intake forms;
• Manages incoming and outgoing mail, e-mail, faxes and phone calls in a confidential, organized and efficient manner;
• Establishes and maintains a current calendar of events and a deadline reminder system for assigned lawyer(s) – arranges meetings and schedules appointments;
• Prepares statements of account (pre-bills), receipts incoming cheques and requests outgoing cheques, prepares lawyer expense claims and closes transactions;
• Acts as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal and government departments as requested;
• Where applicable, reviews court lists, posts/tracks time, and prepares and maintains clients’ records (e.g. minute books);
• Other related and administrative duties as assigned.

• Degree or diploma in business, office administration or an acceptable combination of education and experience
• Two to three years of experience working in an office administration position;
• Above average proficiency in Microsoft applications including Word and Outlook; proficient in Microsoft PowerPoint and Excel;
• Excellent written and verbal communication skills;
• Organized approach to multitasking in a high activity environment;
• Ability to work independently as well as in a team environment;
• Ability to handle highly sensitive situations in a professional, confidential, and courteous manner.

Cox & Palmer, PEI provides a competitive compensation and benefits package including:

• Wage range – $22-$24 an hour, which is determined by experience;
• Firm paid Health, Dental, and Life insurance plans;
• Group Pension Plan with employer matching contributions;
• Employee and Family Assistance Program;
• An annual Fitness Allowance.

This position will remain posted until successfully filled. Qualified candidates who are interested in this position should send a covering letter and resume to:

Sam Doyle
Human Resources Manager
Cox & Palmer - Charlottetown Office
[email protected]

We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.

Cox & Palmer is committed to diversity and inclusion in the workplace and is a member of the Law Firm Diversity and Inclusion Network and Pride at Work Canada.