Administrative Support - Clerk II

At the City of Edmonton - Parks & Roads Services, Infrastructure Maintenance, Planning & Monitoring the long-term success of serving our citizens is implemented by the actions of exceptional leaders who exemplify our Cultural Commitments of being Safe, Helpful, Accountable, Integrated and Excellent. As a leader in our branch, your role will be to inspire and cultivate our vision and cultural commitments while championing continuous improvement in your area of responsibility.

What will you do:

• In SAP ERP (Plant Maintenance), Process goods receiving and material movement transactions
• Create Work Orders and Internal Notifications for programs within the section. Create digital media content and maintain the Section Google site as per Branch and Section procedures
• Work with Corporate Risk, Insurance and area inspectors to process citizen and police claims
• Support other Administrative Clerks to process Councillor Inquiries in POSSE
• Enter data into the safety data management system (SDMS) and generating reports, updating safety boards
• Process employee Prescription Eyewear requests
• Support Program Supervisors with Onboarding and Offboarding of temporary employees
• Document management for section Standard Operating Procedures, Hazard Assessments and the APEGA Authentication Catalogue
• Support district yard material ordering as needed
• Process stationery and inventory supply requests, monitor inventory and distribute as needed
• Perform other related duties as required, including but not limited to data entry, meeting coordination, meeting minutes, and back up duties for other Administrative Clerks in the section
  
  
  

Qualifications:

• High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate (equivalencies may be considered)
• 2 years’ progressively responsible administrative experience
  
  
  

Skills required for success:

• Strong knowledge of software and databases including SAP ERP/Plant Maintenance, SAP ARIBA, SDMS, POSSE, Google Suite
• Demonstrated diversified experience in, data entry, database administration, procedure creation, document management and customer service experience
• Knowledge of and experience performing goods receivable and/or purchasing duties
• Excellent skills with grammar, punctuation, and spelling, with a high level of accuracy, ensuring documents conform to City of Edmonton formats
• Ability to make independent decisions in accordance with established policies and procedures
• Excellent attention to detail with a high level of accuracy
• Proven ability to effectively handle sensitive information using discretion
• Excellent verbal and written communication skills
• Ability to establish and maintain effective working relationships with a focus on balancing competing requirements within the various units and ensuring service is delivered accordingly
• Ability to work in a fast-paced environment with multiple and changing priorities
• Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
• Embracing a culture of equity, diversity, reconciliation and inclusion
• Applicant might be tested
  
  
  

Work Environment:

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
  
  
  

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits .

Up to 1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective Agreement.

Hours of Work: 40 hours per week.

Salary Range: $24.441 - $30.346 (Hourly); $51,032.81 - $63,362.45 (Annually)

Recruitment Consultant: PO/VH

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.