Office Administrator

Our client is seeking an Office Services Administrator to help keep their Vancouver office running smoothly and looking its best each morning. This is a hands-on, active role that combines light facilities support with a warm, hospitality-driven approach to daily office life.

You’ll be the go-to person for setting the tone of the day — making sure workspaces are clean and stocked, meeting rooms are ready, and the in-office barista station is up and running. If you love working on your feet, keeping things organized, and being part of a positive, people-focused workplace, this could be a great fit!

Key Responsibilities

• Act as a morning ambassador for the office — friendly, efficient, and ready to help
• Ensure shared areas are guest-ready: Tidy kitchen and break areas
• Clean and reset boardrooms
• Stock fridges, coffee stations, and dishware
• Maintain supply levels across 5 office floors
• Operate the internal barista station: Prepare simple drinks (espresso, tea, lattes) using a Starbucks-style machine
• No POS system or cash handling – internal service only
• Training provided; prior barista experience is a nice to have, not a must
• Support general space upkeep and assist the Office Services team as needed

What We’re Looking For

• Previous experience in office services, hospitality, restaurants, or customer-facing roles
• Strong attention to detail and ability to manage multiple priorities
• A reliable early riser with strong time management skills
• Friendly and approachable personality; team-oriented attitude
• Comfort working on your feet and moving between floors

Schedule & Details

• Shift: Monday to Friday, 7:00 AM – 11:00 AM
• Must be onsite and ready to go by 6:55 AM
• Office runs on Toronto time (Eastern), so early start times are essential
• Some flexibility may be available with advance notice

Why Join Us?

• Be part of a professional, welcoming team
• Start your day early and have your afternoons free
• Opportunity to support a well-known organization and build great experience in office operations
• Possibility of extension based on business needs

If you enjoy making a space feel polished and welcoming — and thrive in a supportive, people-first environment — we’d love to hear from you!