REQ22294 - Business Analyst Level 3 at S M Software Solutions Inc

Client: Province of New Brunswick

Department: Education and Early Childhood Development

Business Days: 294 days **

Closing Date/Time: November 13th, 2025, 10:30 AM EST

Office Location: In Fredericton, Onsite

Estimated Work Start Date: 17-Nov-2025

Estimated Work End Date: 15-Jan-2027

Standard Hours per day: 7.25 hours work day

Note

The successful candidate may be requested to be onsite (Place 2000 in Fredericton) for some activities related to this assessment. Other activities such as report authoring can occur at the vendor’s place of business. EECD will provide office space with access to pertinent information and resources for the duration of the engagement.

Deliverables

The successful candidate must deliver the following in order to successfully complete the engagement:

Project Charter and Work Plan

• A foundational document outlining the project scope, objectives, governance, timeline, roles, and responsibilities.
• Defines the problem statement and desired outcomes of the system replacement project.
• Describes the project structure, communication plan, and stakeholder engagement approach.
• Includes an initial schedule with major milestones, deliverables, and dependencies.
• Serves as the baseline document for all subsequent project activities.
  
  

Current State Assessment Report

• A detailed assessment of the existing system, including processes, data structures, integrations, and business workflows.
• Identifies key pain points, risks, and improvement opportunities.
• Documents system dependencies, data migration considerations, and stakeholder input.
• Provides a clear understanding of the environment that will be replaced, supporting future requirements and design activities.
  
  

Requirements Traceability Matrix (RTM)

• A comprehensive matrix linking business, functional, and technical requirements to project objectives and deliverables.
• Captures all stakeholder requirements gathered through workshops, interviews, and document reviews.
• Establishes traceability through design, testing, and implementation phases.
• Ensures that all business needs are addressed in the replacement solution.
  
  

RFP Documentation Package

• A complete set of documents required to issue a Request for Proposal for the new system.
• Includes business requirements, evaluation criteria, mandatory and scored specifications, and statement of work.
• Developed in collaboration with the Procurement Branch or other relevant authorities.
• Supports vendor selection in alignment with public procurement guidelines.
  
  

Vendor Evaluation and Recommendation Report

• A summary report of the RFP evaluation process and findings.
• Details vendor responses, scoring, and comparative analysis of proposed solutions.
• Outlines strengths, weaknesses, and risks of each proposal.
• Provides a final recommendation with justification for the preferred vendor.
  
  

Implementation and Migration Plan

• A detailed plan to guide system implementation and transition activities.
• Defines key phases, deliverables, and dependencies from configuration to go-live.
• Includes data migration strategy, testing plan, and cutover approach.
• Identifies resource requirements, timelines, and risk mitigation strategies.
• Serves as the operational blueprint for deployment.
  
  

Project Status Reports and Risk Register

• Ongoing project management deliverables providing visibility into progress, issues, and risks.
• Weekly or bi-weekly status reports summarizing accomplishments, upcoming activities, and decisions required.
• A living risk and issue log identifying potential challenges, mitigation actions, and owners.
• Regularly updated to support governance and steering committee oversight.
  
  

Training and Change Management Materials

• Documentation and materials to prepare stakeholders and end users for the transition to the new system.
• Includes training guides, quick reference materials, and presentation decks.
• May involve coordination of training sessions and knowledge transfer workshops.
• Incorporates communication templates and change impact assessments.
• Ensures adoption and minimizes operational disruption during implementation.
  
  

Post-Implementation Review and Lessons Learned Report

• A comprehensive evaluation of project results following go-live.
• Reviews performance against objectives, timelines, and budgets.
• Identifies successes, challenges, and improvement opportunities.
• Captures lessons learned for future system implementations or projects.
• Includes recommendations for ongoing maintenance and enhancement of the new system.
  
  

Requirement Detail/Qualifications

General Duties:

• Support the software development team.
• Work with both client and development team members to elicit requirements, write user stories, define goals, document requirements, and analyze business functions to become familiar with the business domain.
• Identify business work flows and determine stakeholder needs.
• Author test case specifications, requirements traceability documentation, and contribute to the compilation and execution of test plans.
• Support and contribute to the Agile practices adopted by the development team.
  
  

Deliverable Details

• Project Charter and Work Plan
• Current State Assessment Report
• Requirements Traceability Matrix (RTM)
• RFP Documentation Package
• Vendor Evaluation and Recommendation Report
• Implementation and Migration Plan
• Project Status Reports and Risk Register
• Training and Change Management Materials
• Post-Implementation Review and Lessons Learned Report
  
  

Evaluation Details

• S1. Please describe your experience leading or supporting system replacement or modernization initiatives, including requirements gathering, business process analysis, vendor engagement, implementation support, and stakeholder management. Emphasis should be placed on projects of similar size and complexity.
• S2. Please describe your ability to coordinate project activities, manage schedules and dependencies, and facilitate effective communication among cross-functional teams and stakeholders. Provide examples of tools or methods used to maintain alignment, monitor progress, and manage risks or issues.
• S3. Please describe your experience working within government or large enterprise settings, particularly those involving structured procurement and RFP processes. Include examples demonstrating your understanding of public sector governance, decision-making, and reporting expectations.
• S4. Please describe your proposed approach and work plan for this engagement, including tools and methodologies for analysis, coordination, documentation, and reporting. Responses should demonstrate clarity, structure, and alignment with project objectives and timelines.
• S5. Please provide details on relevant certifications or credentials such as CBAP, PMI-PBA, PMP, or equivalent professional experience and training in business analysis, project coordination, or project management. Highlight how these qualifications contribute to the successful delivery of similar projects.
  
  

Eligibility and Application Steps

If you are enthusiastic about this exciting opportunity, we kindly request you to provide the following documents: [email protected]

Without mandatory documents, we cannot submit a candidate.

• Updated Resume in word format (Mandatory)
• Skills Matrix and References (Mandatory)
• Expected hourly rate (Mandatory)
• Visa Status (Mandatory)
• LinkedIn ID (Mandatory)
  
  

Please only apply if you meet the qualifications mentioned above. Feel free to share with your network or tag someone who fits for this role!

If you have any questions or need further clarification, feel free to call or text at (647) 408-1348.