Receptionist at Altis Recruitment

Our client, a respected non-profit organization, is seeking a Receptionist to support their Calgary office. This is a dynamic position that combines front desk coordination, volunteer support and administrative duties. You'll be the friendly face of the office ensuring visitors feel welcome, volunteers are supported and day to day operations run seamlessly.

Key Responsibilities

• Greet visitors and answer incoming calls
• Respond or redirect a wide range or inquiries or issues from the public.
• Coordinate mail, deliveries, and courier services (Purolator, Canada Post, etc.)
• Support volunteers with their daily coordination
• Provide general administrative support to specific teams or departments (e.g., photocopying, data entry, document formatting)
• Keep reception and shared areas tidy and organized
• Maintain office supplies inventory and place orders when necessary
• Coordinate fleet vehicle maintenance scheduling and monthly safety checks
• Track volunteer hours and attendance; assist with internal reporting and records

What we're looking for

• 2+ years of experience in office administration or reception
• Ability to manage, direct and guide daily volunteers
• Strong attention to detail and experience entering data for reports
• Reliability and strong time management skills
• Friendly communicator with patience, empathy, and strong interpersonal skills
• Strong multitasking, ability to prioritize in a busy environment
• Confident using Outlook, Excel, and SharePoint

Schedule and details

• Monday to Friday 8:30AM - 4:30PM
• Must be onsite and ready to go by 8:25AM
• Contract date - November 24th 2025 - March 31st 2026