Legislative and Corporate Records Officer at Town of Okotoks

Opportunity Highlight

Closing Date: November 30, 2025Position Type: Permanent Compensation: $78,245 - $90,740Work Location: Hybrid (On-site/Remote)

We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. Responsibilities will include:

• Oversee the Town’s Records and Information Management, Access to Information and Privacy programs to ensure compliance with the Corporate Records Classification Scheme and Retention Schedule, respective legislation, and industry standards;
• Develop, review, and update the Town’s Records and Information Management policies, guidelines, and procedures;
• Advise Town staff on best practices for managing electronic and physical records to ensure records are accessible and effectively organized;
• Coordinate, organize, and execute the removal and destruction of records from all Town business centres to comply with the Town’s Records Classification Scheme and Retention Schedule;
• Provide training and materials related to the Town’s Records Management System to staff responsible for records management, as well as other users;
• Work with IT to incorporate records management best practices into electronic forms and workflows;
• Manage the Town’s Records Liaison program;
• Monitor the performance of the Records and Information Management program, conduct audits, update the program in response to changes in legal requirements, technology, and business operations;
• Assist with census and election activities and other business centre projects as required.

Opportunity Details

Hours of Work 37.5 hrs/week Number of Openings 1 Standby Rotation Required No Driver's Abstract Required No Police Record Check Required Yes

What we offer

• Career development
• Competitive wages
• Flexible work schedule
• Hybrid work environment

What you Bring

A combination of education and experience that would provide the required knowledge, skills and abilities to qualify. A typical way to qualify is equivalency to completion of a diploma in Records Management plus:

• 3 or more years direct and related work experience, preferably within the Local Government Information Management environment;
• Experience working with Corporate Records Management System (CRMS);
• Training and knowledge of public body responsibilities under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA);
• Ability to obtain commissioner of oaths and
• Strong diplomacy, tact confidentiality, and communication skills
• Must be able to lift up to 50 lbs

Equity, Diversity and Inclusion (EDI)

Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks’ strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town’s work culture.

How to apply

Interested applicants are invited to submit a cover letter and resume through our online application by the closing date listed. We will not accept late applications, and we will only reach out to those selected for an interview.

The Town of Okotoks is an inclusive workplace and welcomes applications from all qualified applicants. Only those chosen for an interview will be contacted.

Accommodations

The Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates.

• We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
• If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
• All information received in relation to accommodation will be kept confidential.

Last Updated: November 10, 2025