Legal and Administrative Assistant at Oziel Law

About the Role

We are looking for a dynamic and driven professional who wants to grow alongside our firm. This role is ideal for someone who thrives on variety, takes initiative, and enjoys working across different areas of a law firm. You’ll be the glue that keeps our firm running smoothly— balancing legal support with direct executive assistance to our partners, coordinating daily operations, contributing to marketing and social media initiatives, and helping to shape firm culture.

This is an opportunity to refine your skills in legal administration, while gaining hands-on experience in executive support, office management, HR, and marketing. If you’re organized, resourceful, and excited to grow in a role where no two days look the same, this is your chance to make a meaningful impact while building on a strong foundation for your career.

About Our Firm

Oziel Law is a boutique law firm specializing in corporate, technology, and intellectual property law. Our clients include some of the most innovative and entrepreneurial companies in Canada, and we take pride in delivering practical, business-focused legal solutions. As our practice expands, we are excited to welcome a new team member who will play an integral role in supporting our legal operations, strengthening client service, and contributing to our collaborative and entrepreneurial culture.

Key Responsibilities

• Legal Administration: Support client onboarding, engagement, and conflict checks; assist with management of client files, including matter opening, organization, and closing; track deadlines and maintain accurate records in practice management systems; draft and format legal documents and correspondence; support incorporations, corporate reorganizations, dissolutions, and transactional matters
• Office Management & Executive Support: Oversee day-to-day office operations; act as the first point of contact for inbound inquiries; manage supplies, vendors, and building communications; provide direct administrative support to partners, including calendar and scheduling.
• Firm Culture & HR: Plan team-building and client appreciation events; assist with recruitment, onboarding, and offboarding; maintain employee records, including vacation and remote work tracking.
• Marketing & Communications: Contribute to firm marketing initiatives; create content for social media; draft newsletters, website updates, and promotional materials; support email campaigns.
• Billing & Accounting: Prepare and issue client invoices; track expenses; support docket management.

Qualifications & Experience

• 2–3 years of relevant legal administrative experience (law firm experience preferred)
• Highly organized with excellent time management skills
• Strong communicator (written and verbal) with great interpersonal skills
• Professional, adaptable, and eager to learn in a fast-paced environment
• Demonstrates discretion, sound judgment, and attention to detail
• Tech-savvy, ideally with proficiency in Microsoft Office, Google Apps, Canva and social media platforms; willingness to learn new tools and platforms
• Creative and entrepreneurial mindset; marketing or content creation experience is an asset

Why Join Us?

At Oziel Law, you’ll be more than just a legal assistant-- you’ll be an essential part of our growth story. You’ll gain broad exposure across multiple areas of the business, work directly with the partners, and play a role in shaping both firm culture and client experience.

We Offer:

• A collaborative and entrepreneurial team environment
• Flexibility to work remotely 2–3 days per week
• Competitive salary and comprehensive health and dental benefits (including a Health Spending Account top up)
• In addition to vacation, “Flex day” on the last Wednesday of each month to promote mental health and recharging
• Direct mentorship and opportunities to take on new responsibilities
• The chance to make a meaningful impact in a boutique firm setting

Location

Our office is located at Bay & Bloor, with the opportunity to work remotely part of the week.

To Apply

Please submit your application directly at https://oziellaw.ca/careers/legal-administrative-assistant/