Project Coordinator at Perma Pipe Inc

Perma-Pipe in Camrose, Alberta Canada is hiring a Project & Maintenance Coordinator!

We’re looking for a Project & Maintenance Coordinator to be a part of our growing Canadian (AB & ON) team. The Project & Maintenance Coordinator is responsible for planning, scheduling, and coordinating capital projects and maintenance activities across multiple sites. This role ensures smooth communication between production, maintenance, and management teams to minimize downtime, maintain production flow, and support safety and quality objectives. This role works closely with cross-functional teams including Finance, Operations, Maintenance, and Procurement to ensure efficient execution of both planned and reactive work. The ideal candidate is highly organized, proactive, and skilled in project coordination and vendor management.

The role is situated in Camrose, AB, with occasional travel. There is no camp or remote travel required.

***PERKS OF POSITION***

Camrose is a city of almost 20,000 residents, with the charm of a small town and the amenities of a city serving as a business and regional hub for over 100,000 people. Offering extensive commerce, recreation, health care and education opportunities, Camrose is also one of Alberta’s most picturesque cities, situated on the Stoney Creek River valley.

Project Planning & Coordination

• Collaborate with Finance, Operations, Maintenance, and Project teams to develop and maintain Capital Plans.
• Define and document project scopes, timelines, and deliverables.
• Source vendors and obtain competitive quotes for project execution.
• Facilitate the approval process for capital expenditures.
• Develop detailed execution plans and lead regular planning and update meetings.

Maintenance & Project Scheduling

• Work with Operations and Maintenance teams in Camrose and Vars to create a preventative maintenance schedule, prioritize and schedule daily, and project-related maintenance tasks.
• Support the set-up and tracking of critical spare parts for the maintenance department.
• Utilize proprietary software to manage and track maintenance (records, inspection logs and asset management databases) and project workflows.

Vendor & Resource Coordination

• Coordinate all maintenance and project work by consulting with internal teams and external service providers.
• Source materials and services in collaboration with the Procurement team.
• Schedule and manage third-party contractors, ensuring compliance with site requirements prior to arrival.
• Facilitate smooth handoffs to on-site coordinators for execution.

Other Duties

• Maintain accurate records for maintenance, downtime, and production metrics.
• Report on Key Performance Indicators for department.
• Prepare weekly and monthly reports on maintenance performance from production and downtime analysis.
• Communicate updates between departments to ensure alignment on priorities.
• Participate in safety meetings, audits, and compliance inspections.
• Perform other duties and projects as assigned.

EDUCATION:

• Diploma or degree in Industrial Maintenance Engineering Technology or related field or equivalent experience.

EXPERIENCE:

• Three to five years of experience in manufacturing, production or industrial maintenance environment.
• Experience with computerized maintenance management systems or production scheduling tools preferred.
• Ability to contribute to the enhancement of current KPI metrics through previous experience.

QUALIFICATIONS/REQUIREMENTS:

• Strong organizational, time management, multitasking skills with attention to detail, managing multiple priorities and deadlines effectively.
• Excellent communication and coordination abilities.
• Proficient in Monday.com and Power BI.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).
• Ability to work independently while supporting a collaborative team environment.
• Problem solving, anticipating issues and providing solutions.
• Teamwork – works collaboratively with production staff and other departments.
• Adaptability – responds well to shifting priorities and production demands.
• Accuracy – ensures precision in reporting and data entry.

TRAVEL: not required

PHYSICAL DEMANDS: Requires sitting or standing, bending, reaching. May require lifting up to 10 pounds. Requires manual agility sufficient to operate standard office machines such as computers, telephone, and other office equipment. Requires normal range of hearing and vision.

MENTAL DEMANDS: Must handle diverse work problems on a daily basis. Must be able to resolve problems, handle conflict and make effective decisions under pressure. Must relate and interact with people at all levels in the Company.

WORKING CONDITIONS: Works in a typical office setting. This position may require working additional hours on an as needed basis.

BENEFITS: Competitive employee benefits, including: Dental care; Vision care; Extended health care; Life Insurance; Disability insurance; Employee assistance program; RRSP matching program

PERMA-PIPE International Holdings, Inc. (NASDAQ: PPIH) is a global leader in engineered piping solutions, specializing in insulation systems, containment, anti-corrosion coatings, custom fabrication, leak detection, engineering support, field service, and logistics. For decades, our expertise has set industry benchmarks, backed by ISO 9001, ISO 1401, and ISO 45001 certifications.

With ten production facilities worldwide—including the U.S., Canada, UAE, Saudi Arabia, Egypt, Qatar and India—we deliver localized service with global reach, scaling efficiently to meet complex project needs of any size or location.

PERMA-PIPE is an Equal Opportunity Employer (EEO), providing fair employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or genetic information.