Administrative Accounting Assistant / Assistant ou assistante en adminstration et comptabilité at University of Regina

Faculty/Department La Cité Universitaire Francophone Unit La Cité Universitaire Francophone Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Sommaire du poste : Sous la délégation du Directeur, Opérations et stratégie, l’assistante ou l’assistant en administration et comptabilité joue un rôle clé dans la gestion financière et administrative de La Cité. Ses principales responsabilités incluent :

• Assist à la gestion des subventions et des fonds de recherche : suivi rigoureux des budgets, des dépenses, des soldes et des exigences de conformité.
• Assist à l’analyse budgétaire et à la production de rapports : préparation et interprétation de rapports financiers (FAST, Excel) pour soutenir la direction dans la prise de décision et l’élaboration d’états financiers détaillés destinés à divers partenaires.
• Comptes fournisseurs et débiteurs : traitement efficace, exact et diligent des transactions pour l’ensemble des comptes et des projets financés.
• Achats et contrats : coordination des achats, rédaction et suivi des mandats contractuels, révision périodique des ententes avec les fournisseurs et contractuels.
• Gestion des données et des inventaires : contrôle, mise à jour et vérification constante pour assurer l’exactitude des informations.
• Soutien aux projets et aux équipes : accompagnement du corps professoral et du personnel administratif dans les aspects financiers de leurs activités (budgets, rapports, dépenses, contrats, achats, conformité aux politiques universitaires).
• Appui aux programmes étudiants : soutien administratif pour les bourses et les services de tutorat.

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Position Summary: Under the supervision of the Director, Operations and Strategy, the Administration Accounting Assistant plays a key role in supporting La Cité’s financial and administrative management. Main responsibilities include:

• Support for the management of grants and research funds: rigorous monitoring of budgets, expenditures, balances, and compliance requirements.
• Support for budget analysis and reporting: preparation and interpretation of financial reports (FAST, Excel) to assist leadership in decision-making and in the development of detailed financial statements for various partners.
• Accounts payable and receivable: efficient, accurate, and diligent processing of transactions for all accounts and funded projects.
• Procurement and contracts: coordination of purchases, drafting and tracking of contractual mandates, and periodic review of agreements with suppliers and contractors.
• Data and inventory management: regular control, updating, and verification to ensure the accuracy and integrity of information.
• Project and team support: guidance for faculty and administrative staff regarding the financial aspects of their activities (budgets, reporting, expenditures, contracts, purchasing, compliance with university policies).
• Support for student programs: administrative assistance for scholarships and tutoring services.

Why Join Us? At the University of Regina, we’re more than just a campus – we’re a community! Join our team and enjoy:

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in connecting to communities and securing their support.
• Professional Growth: We support your development, offering opportunities for advancement and learning.
• Work-Life Balance: We value your well-being and know your personal life is most important!
• Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Pension Plan, and much more!

Position Requirements Nous cherchons une personne :

• Capable de s’exprimer efficacement en anglais et en français.
• Ayant des habiletés interpersonnelles reconnues et réussissant bien dans un contexte de travail d’équipe tout en étant capable d’être autonome et d’assumer la prestation de services essentiels.
• Très axée sur le service à la clientèle.
• Ayant des capacités reconnues à travailler de façon professionnelle et efficace pour la prestation des services à une clientèle diverse et exigeante.
• Ayant de l’expérience avec FAST. L’expérience dans la gestion de budget est un atout.
• Détenant une excellente capacité à résoudre des problèmes et à organiser et gérer des fonctions complexes, au besoin.
• Démontrant d’excellentes aptitudes en gestion des activités financières et en classement.
• Habile avec les logiciels de gestion financière généralement utilisés dans le milieu de l’éducation postsecondaire (atout).
• Capable d’occuper un rôle de soutien au sein d’une équipe.

Essentiels :

• Maîtrise des deux langues officielles: écrit et verbal.
• Éducation : diplôme en gestion des affaires.
• Expérience : au moins 3 ans d’expérience en facturation et conciliation mensuelle. Une combinaison pertinente d’études et d’expérience pourrait être considérée. Des cours universitaires et un certificat en comptabilité sont un atout.
• Excellente connaissance des technologies en prestation de services, notamment de la suite MS Word, MS Excel et Banner, et habileté reconnue à les utiliser.
• Connaissance de la communauté fransaskoise (atout).

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What You’ll Bring to the Position:

• Fluency in both official languages: written and oral.
• Education: Business administration diploma.
• Experience: At least 3 years of experience dealing with invoicing, monthly reconciliation.
• A suitable combination of education and experience may be considered.
• Completion of university courses and, or an accounting certificate would be an asset.

Skills That Will Ensure Your Success in this Role:

• Strong knowledge and demonstrated proficiency of the technology used in the delivery of service including; MS Word, MS Excel, Banner.
• Able to effectively communicate in both English and French.
• Demonstrated excellent interpersonal skills and success in a team environment together with an ability to work independently and take responsibility for the delivery of key services.
• Demonstrated strong customer service orientation.
• Demonstrated ability to work professionally and effectively delivering service to a diverse and demanding public.
• Experience using FAST and a familiarity with budgets is an asset.
• Executive problem-solving skills and the ability to organize and manage complex functions are required.
• Exceptional aptitude in financial activities management and storage is required.
• Skilled in using financial management software commonly used in higher education would be an asset.
• Familiarity with Francophone sphere in Saskatchewan is an asset.
• Ability to work as the support part of a team.

Physical Demands Typical clerical work Pay Grade CUPE Phase 5 Salary Range $54,691.00 - $73, 837.40 annually Status Term Work Hours 8:30 AM – 4:30 PM, Monday to Friday Duration (if Term/Temporary) 14 months Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted Additional Information

Contact Information
Job Open Date 11/17/2025
Job Close Date 11/30/2025
Open Until Filled No
Special Application Instructions We know imposter syndrome can get in the way, so please don’t hesitate to apply. We’d love to hear from you. Submit your application today!
Diversity Statement The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.