Brand + Proposal Coordinator at ETRO Construction

About the role

ETRO Construction is seeking a Brand + Proposal Coordinator to join our Business Development team. This entry-to-intermediate level role supports proposal development, brand communications, and business development initiatives. Working closely with the Brand + Proposal Lead, you'll help prepare pursuit documents, maintain content libraries, and ensure that all materials align with ETRO's brand standards.

This position is ideal for an organized, detail-oriented communicator who thrives in a collaborative, deadline-driven environment. If you're passionate about storytelling, visual presentation, and contributing to a strong brand presence, this role offers an excellent opportunity to grow within a dynamic construction company.

What you'll do

• Assist in the creation and submission of RFPs, RFQs, EOIs, and other pursuit documents.
• Manage formatting, editing, and version control of proposal content.
• Track deadlines to ensure submissions are complete and delivered on time.
• Support development of project sheets, resumes, and company overviews.
• Maintain and organize ETRO's Proposal Content Library for efficient access.
• Monitor bid opportunities and update CRM entries (Airtable) with pursuit activity.
• Assist with business development reporting and the go/no-go process.
• Format documents and presentations to align with ETRO's brand standards.
• Collaborate with internal teams (Estimating, Preconstruction, Operations) to gather project data and materials.
• Support preparation of award submissions, presentations, and internal collateral.
• Coordinate project photography to highlight ETRO's work and achievements.

What you bring

• Experience: 1-3 years of experience in administrative, coordination, or marketing roles.
• Industry: Previous AEC proposal experience required.
• Technical: Proficiency with Microsoft Office, Google Workspace, and advanced knowledge of Adobe InDesign.
• Systems: Familiarity with CRM tools (Airtable experience an asset).
• Skills: Strong writing, editing, document formatting, graphic capabilities, and ability to coordinate multiple deadlines.
• Attributes: Exceptional organizational skills and attention to detail; ability to follow direction precisely while managing multiple deadlines; collaborative mindset, openness to feedback, and a keen eye for design and consistency.

Why join ETRO?

• Join a team that values creativity, precision, and collaboration.
• Opportunity to work on meaningful, high-visibility proposals and projects.
• Learn from experienced professionals in business development and brand strategy.
• Be part of a company that prioritizes mentorship, professional growth, and innovation.