AP Specialist at InterAtlas Chemical Inc.
Date: 4 hours ago
City: St. Catharines, ON
Contract type: Full time
How You Will Contribute
- Ensure accurate processing of ocean freight, customs clearance, inland freight, drayage, storage/handling, and demurrage invoices by reviewing supporting shipping documentation and verifying charges against agreements and internal records.
- Monitor vendor billing for accuracy, identify discrepancies, and manage resolution of disputes from start to finish.
- Maintain oversight of weekly A/P invoices, preparing them for review and approval by the Controller while ensuring timely follow-up on disputed, and missing or delayed vendor submissions.
- Serve as primary contact for our logistics vendors, responding to inquiries and verifying banking details to ensure timely and secure payments.
- Support financial visibility by generating ad hoc reporting, tracking key logistics cost categories, and providing insights for decision-making.
- Keep organized paper and electronic records of invoices, contracts, and supporting documentation to ensure compliance and audit readiness.
- Collaborate with accounting and finance colleagues by assisting with additional financial projects and administrative tasks as needed.
- 3+ years of accounts payable or accounting experience, preferably in logistics, transportation, or supply chain.
- Proficiency in QuickBooks Desktop and advanced Excel (pivot tables, lookups, large dataset analysis).
- Experience with inventory management systems and reconciling financial data against operational records.
- Demonstrated ability to manage invoice disputes and resolve discrepancies with vendors.
- Completion of some relevant post-secondary education in accounting, finance, business, or a related field (or equivalent experience).
- High degree of accuracy and strong analytical skills to identify and resolve billing issues.
- Excellent organizational skills with the ability to prioritize, schedule, and meet deadlines.
- Clear and professional communication skills for effective collaboration with vendors, carriers, and internal teams.
- Ability to adapt in a fast-paced environment while maintaining discretion and confidentiality.
- Proactive problem-solver with a team-oriented mindset and willingness to support broader finance projects.
- Understand and maintain high standards of confidentiality and use of discretion
- Health, dental and vision care benefits
- Financial contributions toward RRSP
- Additional financial rewards considered based on individual and company performance
- Onsite position with team collaboration and growth opportunities
- Personal and vacation time
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