Functional HR Business Analyst, Transformation Implementation Office at Laurentian University

Required Position

Full-time Term Appointment until November 30, 2026

Responsibilities

Reporting to the Director, Talent Management and Service, the Functional HR Business Analyst is a key role in supporting the HR Transformation Program by enhancing streamlined HR processes, improving operational efficiency, and ensuring that systems and workflows effectively support HR's strategic objectives As a key liaison between HR and other stakeholders (including IT, Payroll, and Budget), this position is responsible for analyzing, documenting, and assisting in the optimization of HR workflows, translating business needs into precise functional requirements, supporting system testing, and implementation activities. The role also provides guidance and user support to ensure the successful adoption of process improvements and ongoing operational excellence of HR service delivery Process Enhancement / Improvements

Participate in cross-functional working sessions to gather and document current and future-state Human Resources lifecycle processes such as, but not limited to: recruitment, compensation, onboarding, offboarding, and employee lifecycle activities (notice of change) Participate in collaborative meetings with the Human Resources team to analyze existing HR workflows, identify pain points, and document needs for process improvement and automation Conduct process mapping to visualize and assist in the analysis of HR workflows, ensuring clarity, consistency, and dependencies for optimization Draft and refine detailed functional and non-functional requirements based on stakeholder input, translating HR business needs into specifications for the IT implementation team Test documented IT requirements and participate in user acceptance testing (UAT) to ensure solutions meet the HR functional specifications and process requirements Ensure all documented process designs and system requirements align with established HR policies and Terms and Conditions, institutional standards, regulatory compliance and collective agreements in consultation with the internal team Assist in validating how existing workflow systems (e.g., Jira, MyLaurentian, Ellucian, Cornerstone) will be incorporated and integrated into the HR modules to support seamless end-to-end service delivery

Training & Professional Development

Contribute to the design and creation of advanced user training materials and system documentation to facilitate successful system adoption and ensure HR business readiness Provide training and guidance to team members in the review of processes and implementation of improvements

Collaboration & Administrative Support

Contribute to the development of comprehensive change management plans and adoption strategies for HR users Collaborate with stakeholders to streamline and enhance workflows, achieve objectives, integrate services, and foster continuous partnerships for service delivery ( e.g., Finance, Payroll, IT) Act as a liaison between HR business stakeholders (users) and the IT development team to clarify documented requirements and assist in prioritizing and resolving functional issues Provide focused support for post-implementation activities, including issue documentation and escalation, to ensure a smooth transition to the new platforms

Perform other duties as assigned

Qualifications

College diploma in Business Administration, Human Resources or Business Analytics or a related field One (1) to three (3) years of experience as an HRIS administrator is preferred Certified Human Resources Professional (CHRP) Designation or a Business Analysis certification is considered an asset Excellent verbal and written communication skills Demonstrated problem-solving, attention to detail, and conflict resolution skills Excellent organizational and time management skills; ability to meet deadlines Excellent analytical and critical thinking skills Proven ability to manage multiple projects and priorities simultaneously in a fast-paced environment Experience in managing institutional records, adhering to retention policies, and ensuring data integrity Proven ability to handle, secure, and analyze large research datasets in accordance with privacy and security protocols Proven ability to work independently with minimal supervision, take initiative, and collaborate effectively within a team environment Proven discretion and sound judgment when managing highly confidential business, financial, or personnel data Experience with student databases for enrollment, records, and financial aid Knowledge of the collective bargaining process and experience working with collective agreements / unionized environment Experience with employment-related legislation (ESA, OHSA, Human Rights, AODA) and maintains up-to-date knowledge of changes to legislation Specific experience in unionized environments, including contract negotiations, grievance handling, and interpreting collective agreements Expertise in all aspects of the employee lifecycle, from recruitment and onboarding to performance management and professional development Proven ability to lead and guide teams through organizational transitions, process improvements, or significant policy changes Experience in analyzing staffing needs, succession planning, and developing strategies to meet future talent requirements Proficiency in budgeting and financial management within a university framework Experience in identifying and mitigating financial and operational risks to ensure institutional stability Understanding of the processes involved in managing external grants and research funds, including compliance with funding agency regulations Demonstrated ability to create, manage, and report on departmental budgets, including forecasting future financial needs and resource allocation Deep knowledge of payroll processes, including statutory deductions, tax regulations, benefits administration, and compliance with labor laws Proficiency in managing all aspects of accounts payable and receivable, including vendor payments, invoicing, and collections Demonstrated ability to manage large-scale construction or renovation projects from the planning phase to completion Experience in implementing and overseeing initiatives aimed at reducing energy consumption and promoting sustainable campus operations Expertise in overseeing the daily operations, maintenance, and repair of buildings, grounds, and other campus infrastructure Experience in selecting, negotiating with, and overseeing third-party vendors and contractors for maintenance and capital projects Knowledge of best practices for securing a large-scale network, protecting sensitive data (e.g., student records, research data, financial information), and responding to security incidents Expertise in designing, configuring, and maintaining complex computer networks, including wired and wireless infrastructure that supports a large and diverse user base Proven ability to manage and maintain servers and operating systems to ensure stable, secure, and high-performing environments for various university services Understanding of the unique requirements for IT systems that support academic functions (e.g., learning platforms, research computing) and administrative operations (e.g., admissions, HR, finance) Experience in managing and integrating cloud-based services and infrastructure to support university-wide operations and remote learning Experience in identifying, cultivating, and stewarding relationships with potential donors Experience in using tools and databases to manage alumni data and communication Skill in developing and implementing marketing strategies to promote the university's brand and programs Proven ability to negotiate terms, pricing, and service level agreements (SLAs) with vendors, and to manage contracts throughout their lifecycle Initiate, plan, and manage comprehensive research projects addressing priority strategic goals and complex organizational challenges Ability to work fluently (verbal and written) in both official languages, French and English, is an asset

***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to [email protected]*** The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information ([email protected]).