Proposal Specialist - Services at Graham

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Services division and build innovative projects in the oil, gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds and sustaining capital sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

About This Role

We are seeking a Proposal Specialist to join our Services Division — a collaborative team delivering projects in oil and gas, petrochemical, renewable energy, power, mining, forestry, maintenance, turnarounds, and sustaining capital sectors.

This role is for someone who takes full ownership of proposal development, drives pursuit teams toward success, and is committed to delivering high-quality, client-focused submissions. You will manage the full proposal lifecycle — from initial planning and coordination to final submission and post-bid activities — ensuring every deliverable is strategic, compliant, and polished.

You will be expected to lead and support proposal efforts, coordinate with internal stakeholders, and uphold Graham’s standards of excellence in every submission. This is a hands-on, detail-oriented role that requires strong leadership, communication, and project management skills.

Key Responsibilities

Proposal Management

• Lead and/or support the end-to-end development of proposal responses (RFPs, RFQs, EOIs, SOQs), ensuring clarity, compliance, and strategic alignment.
• Manage pursuit documentation including compliance matrices, schedules, and contributor assignments.
• Facilitate kickoff meetings, status updates, and review sessions.
• Ensure all contributors are informed, aligned, and accountable for their deliverables.
• Manage complex proposal efforts under tight deadlines with competing priorities.
• Communicate win strategies, key messages, and differentiators to the team, and to the client.
  
  

Content Development

• Write and edit proposal content, including but not limited to executive summaries, project descriptions, methodologies, resumes, and qualification summaries.
• Ensure all content is accurate, project-specific, client-focused, and compelling.
• Maintain consistency in tone, formatting, and branding across all materials.
  
  

Design and Production

• Manage proposal layout and visual presentation using MS Suite, Adobe InDesign and other tools.
• Incorporate compelling graphics and visual elements while adhering to branding guidelines.
• Ensure final submissions are polished, professional, and visually impactful.
  
  

Collaboration and Leadership

• Serve as the primary liaison between proposal team members, subject matter experts, and leadership.
• Foster a collaborative environment that values diverse perspectives and shared success.
• Proactively support and mentor junior team members in proposal best practices.
  
  

Content Management

• Revise, update, and maintain proposal assets including but not limited to project profiles, resumes, and templates, ensuring information remains accurate and current.
• Curate reusable content and data for future proposal responses.
  
  

Key Success Factors

Leadership

• Demonstrates strong work ethic, ownership, and accountability.
• Provides clear direction and support to team members.
• Takes initiative and drives proposals forward with confidence and precision.
  
  

Teamwork

• Prioritizes collective success over individual agendas.
• Builds positive relationships with key stakeholders.
• Values collaboration, inclusivity, and diverse skill sets.
  
  

Focus on Excellence

• Applies disciplined processes and best practices to drive performance.
• Maintains high standards for quality, accuracy, and presentation.
• Seeks continuous improvement and embraces feedback.
  
  

Qualifications

Required

• Completion of a diploma or bachelor’s degree specifically in English, marketing, communications, design, or business preferred
• Minimum of 7 years of proven progressive experience in proposal management.
• Strong writing, editing, and proofreading skills with attention to grammar, spelling, and punctuation.
• Strong design sensibility and attention to visual clarity and consistency.
• Proficiency in Adobe Creative Suite, Microsoft 365, SharePoint, and proposal automation platforms.
• Experience with large-scale or multi-disciplinary proposal submissions.
• Strong communication skills and ability to work collaboratively across teams.
  
  

Preferred

• Ability to understand and translate technical construction language into persuasive content.
• Completion of, or progress toward, APMP Certification.
  
  

You’ll Excel If You…

• Take full ownership of your work and outcomes.
• Thrive in deadline-driven environments and manage competing priorities with confidence.
• Communicate clearly, think strategically, and write persuasively.
• Hold yourself and others to high standards of quality and accountability.
• Enjoy working as part of a high-performing, collaborative team.
• Embrace feedback, learning, and continuous improvement.
  
  

If this sounds like you, then Graham may be the right fit. Apply today.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.