Office Administrator at BGC Engineering Inc.

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources.  Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has offices located across Canada, the United States, Chile, the Dominican Republic, and Australia.

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Office Administrator to join our Ottawa Team. The ideal candidate would be a self-starter who values teamwork, takes initiative, and takes pride in their work. In this office-based role you will be responsible for supporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. You will report to the Ottawa Office Manager and BGC’s Administration Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams. 

Responsibilities

• Manage and coordinate the operation and functionality of office space, ensuring all systems are functioning properly and organizing necessary updates and improvements 
• Liaise with building management and local vendors for repairs, maintenance, and security 
• Light reception duties including receiving visitors and vendors, shipping and receiving, printing and scanning 
• Maintain office organization, various office equipment, and supplies inventory 
• Coordinate the onboarding of new staff and act as a general resource for new hires 
• Assist with planning office and company social events, meetings, and catering 
• Approve office related invoices and complete office credit card reconciliations 
• Coordinate travel and accommodation logistics for staff and clients 
• Support workspace planning initiatives, office renovations and expansions 
• Support senior level staff with expense report submissions, travel coordination, and meeting scheduling 
• Project support including coordinating field logistics, implementing client-specific deliverable requirements, file management, administration and communication of various project team schedules 
• Provide remote and in-person support to smaller regional offices, requiring bi-monthly, short-term travel to provide in-person support 
• Tasks could include shipping/receiving, liaising with building management and local vendors, maintaining office organization and supplies inventory, assisting with planning meetings and social events, and other tasks as required
• Support the Ottawa Office Manager, office staff and greater BGC Administrative Team as needed 
• Perform other tasks as required  
  
  
  

Required Education, Experience & Competencies

• Minimum 7 years of relevant work experience
• Proactive and self-motivated 
• Reliable, adaptable, and able to pivot with changing priorities 
• Ability to prioritize tasks to meet deadlines with attention to detail 
• Collaborative approach to working in a team environment 
• Proficient in MS Office products and Adobe Acrobat  
• Comfortable with learning new technology and software 
• Excellent verbal, written communication, and organizational skills 
• Proficiency in English is required; proficiency in French is considered an asset 
• Ability to work both independently and as part of a team 
• Commitment to promoting office and team culture and values 
  
  
  

Position Requirements

Travel and Vaccination 

BGC is committed to maintaining a safe work environment to ensure the health and safety of employees while on business travel and during field assignments. To meet travel and client requirements, employees may be required to receive vaccinations such as yellow fever, COVID-19, malaria, etc. If you require an accommodation or wish to discuss your situation, please contact Human Resources. BGC requires that you have a current passport for this position. 

Company Benefits

BGC offers our employees the following:

• Our ‘One Team’ culture supporting health, wellness, safety and diversity
• Comprehensive benefits package:
• Health, Dental and Vision coverage
• LTD, Life, AD&D and Business Travel Insurance
• Employee Assistance Program
• Paid Time Off: Vacation, Sick, Holidays
• Parental leave top ups
• Professional development and mentoring opportunities
• Flat management structure
• Social and wellness activities
• Casual and professional work environment
  
  

Wage Range

The estimated base salary range for this position is $55,000-$65,000 CAD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC's compensation package also includes a training allowance and comprehensive medical and dental plan.

Equity, Diversity and Inclusion

BGC Engineering Inc. strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at [email protected].

Disclaimers

• At BGC, we use Artificial Intelligence to streamline parts of the recruitment process, however all decisions about candidate selection and advancement continue to be made by our hiring team.
• This opportunity reflects an existing role within the organization that is being filled due to internal team changes.
• This posting will remain open until the position has been filled.
• Privacy Notice: By submitting an application you are consenting to BGC Engineering Inc. using and storing provided information about you for monitoring purposes relating to your application or future employment.