Guidance and Student Services Technician (Full Time) at Elmwood School

Elmwood School is a learning community of professionals who are passionate about education and embrace our values of respect, innovation, collaboration, integrity, and responsibility. Each one of us understands the power of our opportunity to inspire and support our students to challenge themselves and discover their true potential. Our school is more than a place to work. It’s a place where you can positively impact the life and development of young girls and grow as a professional, a leader, and a colleague.

If you are an energetic, committed educator with an equal passion for your subject area and for teaching girls, we are keen to hear from you. Let us know about your teaching philosophy, your experience both inside and outside of the classroom, and why Elmwood might be the right match for you. Elmwood actively seeks educators of diverse backgrounds, interests, and talents, particularly those with experience teaching in an International Baccalaureate school.

We offer competitive compensation, a variety of benefits and supports, and a thought-provoking and inspirational environment.

Guidance and Student Services Technician (Full Time)

Full-Time Position
Start Date: To be determined
Location: Elmwood School, Ottawa, Ontario

Applications will be reviewed on an ongoing basis, with interviews beginning on or after December 8, 2025

About Elmwood School

For more than 110 years, Elmwood School has been a leader in girls’ education—an inspiring community where each student is known, challenged, and supported to thrive. As the first school in North America accredited in all three levels of the International Baccalaureate (IB) Programme, Elmwood combines rich academic tradition with innovation and a deep commitment to student well-being.

Our mission is to foster a love of learning, a sense of belonging, and the confidence to lead with purpose. We nurture curiosity, collaboration, and courage in every girl—ensuring she leaves Elmwood equipped and inspired to make a meaningful impact in the world.

We believe in creating a joyful, inclusive, and forward-thinking learning environment where each student can discover her strengths and become truly lifted and unstoppable.

Position Summary

Elmwood School is seeking a Student Services Coordinator who brings professionalism, precision, and care to the daily operations of our Guidance and Student Success Departments. This role supports the academic, emotional, and post-secondary success of our students through accurate data management, effective communication, and thoughtful coordination of key programs and services.

The ideal candidate is a self-starter who works both independently and collaboratively, demonstrates excellent organizational skills, and handles sensitive information with the utmost confidentiality and discretion. A creative and open-minded approach, combined with efficiency and attention to detail, will be essential to success in this position.

Key Qualities and Skills

• Self-motivated, independent, and proactive in managing responsibilities
• Creative thinker who can problem-solve and adapt to new challenges
• Highly organized, efficient, and detail-oriented
• Experience in generating data and analysis in support of program planning
• Open-minded and flexible within a dynamic school environment
• Disciplined and consistent in record management and administrative processes
• Maintains strict confidentiality and professionalism in all matters
• Strong interpersonal, written, and verbal communication skills
• Proficient in data systems (experience with School information Systems such as Veracross or similar systems like Maplewood, Edsby, Power School is an asset)
• Familiar with University Application Software like the Common App, UCAS

Areas of Responsibility:

• Serve as a professional and welcoming point of contact for students, families, and guests, both in person and via email or phone
• Maintain accurate student credit summaries and monitor student progress
• Overseeing the accuracy of transcripts, OUAC data uploads, and document preparation
• Manage Ontario Student Transcripts (OST) in compliance with Ministry of Education guidelines

• Coordinate scheduling and communications for the Elmwood Edge (tutoring) Program
• Correspond with post-secondary institutions to organize visits, events, and documentation
• Support event planning for post-secondary and academic initiatives

What We Offer

Elmwood School offers a supportive and collegial work environment grounded in respect, inclusion, and excellence. Staff are part of a vibrant learning community that values professional growth, teamwork, and the meaningful impact of education.

How to Apply

Interested candidates are invited to submit a cover letter and résumé to [email protected]. Applications will be reviewed upon receipt, and interviews will continue until the position is filled.

Elmwood School is committed to fostering a diverse and inclusive workplace. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

about us

Begin the Process

Ready to take the next step? We are currently accepting application for the 2026/27 academic year and we'll guide you through the process.

Education's Gold Standard

Elmwood is proud to be the only International Baccalaureate continuum school in the city, giving our students the most comprehensive and innovative education possible.

Student Life at Elmwood

While Elmwood's education is superb, what really makes the Elmwood experience unforgettable is the myriad athletic, co-curricular, service, and arts opportunities available to students.