Lease Administrator at Colliers

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

Accelerate your success at Colliers.

Remote Role, Ontario

One Year Contract

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities. A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including 2024’s Best Workplaces in Canada, Best Workplaces with Most Trusted Executive Teams, and Best Workplaces for Inclusion, among others.

About The Role

The Senior Lease Analyst is responsible for managing Lease Administration resources and implementations, client and vendor relationships, and centralizing, establishing and producing schedules, reports, communication plans, and process flow for the Lease Administration team. The senior lease analyst will focus on midsized to large accounts of high complexity and / or under global account management structure.

• Manage assignment and delegation of database management tasks to global team members.
• Establish weekly calls and ongoing internal communications cadence with global lease admin account team members to review work, discuss outstanding issues and determine appropriate actions.
• Report all global service issues as directed by manager or OS leadership.
• Oversee the abstraction or input of rental obligations related to leases and all other important lease information as stipulated by client abstraction standards for assigned accounts.
• Provide final QC for abstraction process as may be required for assigned accounts.
• Confirm and approve monthly client billing. Responsible for ensuring that all pass through expenses are billed in accordance with contract and internal process.
• Single point of client contact for lease administration on all assigned client accounts.
• Daily single point of contact for lease administration with internal stake holders on global managed accounts.
• Maintain thorough understanding of client agreements for assigned accounts including boundaries of scope of work, fee structure, billing frequency and payee information. Ensure this information has been correctly entered and maintained in WorkTrac.
• Review recovery clauses, set up recovery pools, calculate actual recovery expenses for each tenant, and review caps, base years, and non-standard exclusions.
• Track, maintain, and communicate all expirations, option exercise dates, and other critical information to the assigned Corporate Solutions Account Manager or Colliers Broker.
• Prepare monthly rental payment schedules.
• Track A/R for assigned clients and escalate to manager if communication / action is required.
• Assist with monitoring, reviewing and approving all Rent, CAM, Operating Expense, Tax and Insurance payments to Landlords, including reviewing leases to insure accuracy of all charges.
  
  

What You Bring

• Associates or Bachelor’s degree in business, accounting, real estate, or similar field preferred.
• Qualified candidates will have at least 5 years of relevant experience in the commercial real estate lease administration industry and/or accounting and property management fields having worked in either (or both) the Landlord or Tenant sector.
• Working experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, Lucernex, or other portfolio management database systems.
• Expertise and documented success working on multi-line global accounts with 1,000+ leases and global account management structure.
• Thorough knowledge of FASB / IFRS accounting rules and general accounting principles.
• Proven strong management and organizational skills
• A team player, and able to manage and motivate regional and diverse teams.
  
  

What We Offer

• Innovative projects Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
• Career growth Advance your career and achieve your goals with industry-leading training and development programs.
• Competitive benefits & compensation Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
• Collaborative culture Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
• Diversity, Equity & Inclusion Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more https//www.collierscanada.com/en-ca/careers/diversity-and-inclusion
• Global network Join a global team of 22,000 professionals across 68 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.
  
  

Apply now

Ready to make an impact and take the next step in your career journey? Join us by applying directly through LinkedIn or visit www.collierscanada.com/careers.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [email protected].

What we offer

Innovative projects Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more https//www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [email protected].