Job ID #31556: Investment Assistant at City Of Hamilton

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #31556: Investment Assistant
• Union: Non-Union
• Job Description ID #: 35
• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on December 10 2025
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
  
  

Summary Of Duties

Reporting to the Chief Investment Officer, the Investment Assistant provides support and input into financial analysis, scenario analysis, comprehensive confidential and analytical services demonstrating responsibility and leadership in accordance with Municipal and Corporate policies and procedures to ensure the smooth function of various investment strategies and financial obligations for the City of Hamilton. Co-ordinate administrative activities within the Division and follow-up on outstanding issues. Work independently on multiple activities and ensure deadlines are met and established procedures followed. The Investment Assistant also supports the development of financial analysis and tracking to support informed decision-making of the Financial Portfolio’s inter-program or service-specific policies and priorities as well as is responsible for the delivery of financial and technical support to the other teams.

GENERAL DUTIES

Support in the research, development and formulation of recommendation for both short and long term fiscal strategies, and finance/budgetary policies in accordance with City strategic directions, guidelines and requirements of Provincial Legislation.

Verify and analyze daily Custodial and Banking on-line data to aid cash flow forecasting, and cash management, transferring financial assets by letter or email instruction or issuing promissory notes under time deadlines and ensuring debt repayments are paid, as well as resolve trade discrepancies.

Maintain accurate investment records of trades for Chief Investments Officer to invest.

Initiate short-term investment purchases.

Initiate and maintain City’s Royal Bank Electronic Banking System for EFT and wire transfers necessary for select vendor payments and contractual services.

Analyze and reconcile daily records required to maintain accurate reports for accounting procedures.

Resolve custodial data entry problems and inform Chief Investments Officer of major areas of concern.

Analyze and revise documentation required for specific investment transactions, composing complex letters and maintaining accurate up-do-date investment records of signing authority, various U.S./Canadian Settlement instructions and contact lists.

Compile information and prepare economic and financial exhibits in Excel, Word and PowerPoint which enable staff and outside agencies to be informed of City investment activity.

Read and interpret daily mail, newspapers and internet research information ensuring relevant reports are kept and Chief Investment Officer is aware of all major changes.

Ensure all confidential oral and written information is kept in a secure place and not discussed outside Investment Group area.

Ensure promissory notes are kept in the vault and cancelled in accordance with audit guidelines. Secure all personnel files.

Assist in proper documentation and execution of long term debt issuance.

Assemble and compile data requests including liquidity data requests, as well as other information, for credit rating agency review meeting.

Gather information for internal reports and committee/ council reports.

Respond to inquiries and liaise with local officials, local boards, government agencies, outside organizations, internal staff and follow-up as needed.

Ensure timely processing of cheque requisitions, expense claims and review of same for accuracy of descriptions, account numbers, availability of funds; ensure appropriate terms of purchase and leases are exercised.

Monitor transaction listings, investigate discrepancies and process journal entries.

Monitor requisitions and distribution of supplies and payment of accounts.

Develop and maintain confidential and information filing systems.

Co-ordinate and arrange all travel, conference and course arrangements for the Investments Team and follow-up as appropriate.

Maintain records for the Investments Team on attendance and vacation.

Support the development of cost benefit analysis studies, project evaluation tools and assist departments/divisions in providing timely and accurate information.

Responsible for the effective, timely and accurate management and posting of all applicable journal entries as well as ensure all reconciliation activities are accurate and are done in a timely manner.

Assist by providing relevant information and analysis into cost benefit studies, exception reporting, project evaluations as well as supports the monitoring capital impacts long and short-term.

Support the development of policies and procedures for planning, preparation, monitoring, and controlling capital/operating budgets.

Research information, investigate and respond to inquiries from staff, the public, other City departments, government and other outside agencies.

Provide support in researching issues of compliance with Provincial and Federal statutes and regulations and municipal by-laws and policies.

Perform other duties as assigned which are related to the responsibilities of the position.

Qualifications

• Advanced knowledge of accounting, budget and related financial procedures normally acquired through the completion of a University Degree in Business Administration, Commerce, Economics or an equivalent combination of education and relevant work experience.
• Knowledge of general accounting principles, including ability to monitor accounts, maintain routine financial records.
• Demonstrated knowledge of fundamental or principles of financial management as it relates to cash and marketable securities, short-term and long-term (debenture) financing.
• Successful completion of the Canadian Securities Course.
• Demonstrated experience of good skills in cash management; excellent skills in accuracy and attention to detail; strong skills in analyzing and summarizing financial/investment data using Excel spreadsheets, including building and creating excel spreadsheets.
• Demonstrated knowledge of investment terminology such as bond quotes and money market quotes.
• Knowledge of comprehending bond quotes, dividend forms, redemption procedures and banking transfers.
• Must be able to communicate effectively both orally and in written form. Must have a high level of accuracy and speed in preparation of written communication with demonstrated experience in preparation of reports.
• Must have excellent customer service skills to relate to the public and outside agencies. Demonstrated initiative and ability to carry out instructions without detailed direction.
• Must possess maturity and good judgement. Ability to take on a leadership role and to mentor junior staff.
• Must be able to work independently on complex projects and co-ordinate activities with other areas of the organization to promote smooth and efficient communications and information flow.
• Must be highly reliable, and have developed analytical, organizational, time management to function effectively in a deadline sensitive environment.
• Strong understanding of the automated environment, with excellent skills in Microsoft products (Word, Excel, PowerPoint, Outlook, MS Teams) computerized financial systems, budget systems and software.
• Working knowledge in the development and management of policies and procedures.
• Good knowledge and understanding of statutes and regulations relevant to the department/section an asset.
  
  

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.