Facility Services Clerk (internal/external) at Sudbury Catholic District School Board

Facility Services Clerk Permanent Full-time
The Sudbury Catholic District School Board is located in Northeastern Ontario and serves approximately 6,900 students in 17 schools located in Greater Sudbury, as well as in Killarney

Our School Board is host to and celebrates diverse cultures and is comprised of dedicated staff committed to high quality education that inspires and promotes lifelong learning. The Board is currently seeking a Facility Services Clerk to join our dynamic team.

The Facility Services Clerk is responsible for providing administrative support to the management and supervisory staff of the Facilities Services Department. The Facility Services Clerk demonstrates strong internal and external customer service skills

ESSENTIAL QUALIFICATIONS

Education / Certification: One (1) - year community college diploma in a related field

Experience Required:

Two (2) years of recent related experience in a Facilities Department or similar environment

Key Activities

Responsible for processing and effectively managing all incoming and outgoing communications, ensuring smooth and efficient communication
Efficiently coordinates and responds to emergency calls from principals and custodians, as directed by the Manager of Facility Services. Supports the daily replacement of custodial absences and helps other members of the departmental team when necessary. Liaises with external contractors and service providers to ensure seamless collaboration and service delivery

Prepares and organizes, schedules, distributes agendas, and takes minutes at meetings. Duties include file management and clerical support for various programs such as Health and Safety, Community Use of Schools, license agreements, security management, CUPE personnel, work order management, and capital construction project management. Prepares and completes accounting functions, including processing purchase orders and invoices, and performing reconciliations.

Knowledge / Skills / Abilities:

• Excellent interpersonal skills
• Extensive knowledge of office practices and procedures including records management
• Excellent oral communication skills and the ability to effectively communicate and relate to people tactfully, diplomatically and professionally
• Ability to prioritize in a fast paced, high-volume environment
• Self-starter with the ability to work independently and within a cohesive team environment
• Ability to maintain a high level of accuracy and attention to detail
• Strong computer skills including word processing, spreadsheets, electronic database systems, financial management system, Internet and email
• Excellent organizational and time management skills
• Ability to research and assemble data for the preparation of correspondence and reports
• Excellent discretion and ability to maintain confidentiality
• Ability to provide regular attendance

The annual salary range for this position is$60,134.00 - $75,165.00 with a comprehensive benefit package
Our board is committed to providing safe environments for our students and staff. Should you receive an offer of employment will include the requirement to submit an acceptable Police Record Vulnerable Sector Check, and completion of the Ministry of Labour Worker Health and Safety Awareness in 4 Steps Training (on-line) prior to the commencement of any employment duties

For more information on this opportunity and working for Sudbury Catholic Schools, please view the fully detailed job description by clicking and visit . Qualified applicants are encouraged to apply and submit an up-to-date resume, along with supporting educational / training documentation. All applicants are thanked for their interest, only those selected for an interview will be contacted.

As part of its commitment to equity, diversity and inclusivity, the Sudbury Catholic District School Board is committed to building a diverse and qualified workforce which reflects and serves the needs of its students and its communities, and supports the mission, vision and values of the Board.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes. For questions about this collection of information please contact Human Resources Services at (705) 673-5620.

If you require a disability-related accommodation to participate in the recruitment process, or if you have questions about this collection of information, please contact Human Resources Services at (705) 673-5620.

Thank you for your interest in Sudbury Catholic Schools.

Mission: To realize each student’s potential within our inclusive Catholic learning community by nurturing and developing their mind, body and spirit.

Vision: Leaders in Learning and Faith