Administrative Assistant at Dalhousie University

Position Information

Position Title Administrative Assistant
Department/Unit Social Work
Location Halifax, Nova Scotia, Canada
Posting Number S229-25
Employee Group NSGEU Local 77
Position Type Term
Duration of Contract (if applicable) 2 years
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)
Classification C5
Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018
Job Summary Dalhousie University School of Social Work’s faculty, students, and alumni share a common objective: to embrace a critical and anti-oppressive approach to social work practice that includes an emphasis on social policy, professional values, theoretical perspectives, and practice methods. Reporting to the Administrative Manager, the Administrative Assistant will provide administrative support to the Director, will coordinate scholarships for the School and will take part in special projects and support committees
Key Responsibilities

• Act as a resource to the Director, responding to requests and inquiries related to policies and procedures, and assisting the Director with routine administrative matters.
• Provide administrative support with faculty sabbaticals, reappointment, promotion, tenure, faculty and sessional recruitment, which includes gathering information, managing files and taking minutes.
• Provide secretarial support to the Director, maintain the Director’s calendar in Outlook, coordinate meeting of the School Executive and Advisory Committee. Assist with travel expense claims.
• Administer scholarship processes for the School, posting advertisements, compiling applications and preparing them for Committee review. Complete forms to process funds for successful applicants.
• Support the School’s accreditation projects such as typing reports, booking travel arrangements and responding to accrediting body, when required.

Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines
Required Qualifications

• Business/Administrative Professional program with three to five years’ experience in a similar role (or an equivalent combination of training and experience).
• Proficiency in MS Office (Word, Excel, Access, Outlook and PowerPoint).
• Excellent communication, organization, time management and interpersonal skills.
• Ability to multi-task, demonstrated initiative and attention to detail.

Assets

• Experience working in an academic environment.

Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here
Posting Detail Information

Number of Vacancies 1
Open Date 12/08/2025
Close Date 12/15/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/19969