Legal Assistant, Contracts at University of Lethbridge

Job Title Legal Assistant, Contracts
About the University At the University of Lethbridge, we speak in perspectives.

We are located in the heart of traditional Blackfoot Confederacy territory in southern Alberta with campuses in Lethbridge and Calgary. ULethbridge is more than a place to learn — it’s a place to build a career and make a lasting impact. We are one of Canada’s top universities and leading research institutions with more than 8,000 undergraduate and graduate students. We are an inclusive university that values diverse experiences and backgrounds. Our people are our greatest strength, and we are dedicated to fostering growth and success for all of our people.

Together, we transform lives and communities
Position Details This position will be responsible for administering the contract management system used by the General Counsel and Finance Departments and assisting with the implementation of the contract management software. They will play a key role in coordinating data migration and upload, developing user protocols, training users, and troubleshooting user/system issues.

In addition, this role provides legal and administrative assistance to the Office of the General Counsel, this position performs diverse and complex administrative duties of a legal and confidential nature with minimal supervision and requiring independent judgement.

The key responsibilities in this position are:

• Administer, configure and support the contract management system, including assisting with implementation, data migration, workflow setup and documentation.
• Provide training, user support and troubleshooting user/system issues. Liaise with IT and the vendor to resolve issues.
• Entering data and storing documents within the contracts management system.
• Providing legal and administrative support to the General Counsel and Legal Counsel on legal matters.

The University of Lethbridge is undertaking a job classification and compensation review for Exempt Support Staff (ESS) positions. As such, the salary range currently assigned for this position may be adjusted as a result of this project
Position Qualifications Education:
Preferred – Legal Assistant Diploma

Years of Experience:
2-5 years of related experience in legal, contracts or administrative support. Experience in a post-secondary or public sector legal office is preferred. Experience with legal or contracts software system implementation is an asset.

Job-Specific Knowledge and Technical Skills:

• Strong understanding of legal document structure, terminology, and procedures; ability to prepare, proof, and track agreements, correspondence, and filings.
• Proficiency with electronic document management systems (SharePoint, OneDrive, or similar).
• Ability to manage timelines, competing priorities, and stakeholder communications during system implementation.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams); experience with digital signature platforms (e.g., DocuSign, Adobe Sign).
• Ability to interpret legal and policy information and summarize key issues for decision-making.
• Strong written and verbal communication skills with the ability to draft clear and professional correspondence.
• Proven ability to manage sensitive information in compliance with legal and institutional standards.
• Contract Management Systems: Familiarity with contract management software, including configuration, data input, and user support would be a desirable asset.

Starting Salary Range (at 1.0 FTE) $4,566.76 - $5,074.02 monthly
Full Salary Range (at 1.0 FTE) $4,566.76 - $5,581.29 monthly (ESS - Grade 8)
Campus Lethbridge
Employment Group Exempt
Position Category Other