Operations Clerk - Part-time at City of Kelowna

Position Details

Posting Information

Posting Number CK53931P
Position Title Operations Clerk - Part-time
No. of Staff Required 1
Position Type PT
If Term position, enter length of Term in months N/A
Position Groups CUPE Civic
Division Infrastructure (DV220)
Department Infrastructure Operations (DP168)
Department Name
Branch Civic Operations - Finance and Administration (BR211)
Organizational Information

Purpose of your Position - Non Union
Classification Summary - Union An Operations Clerk provides clerical and administrative support services for various City departments, including direct communication with the public and other clients
Duties - Union

• Operates a switchboard to provide reception services to the department; receives, records, responds to and/or refers unusual or sensitive enquiries and complaints; provides general information to the public regarding departmental regulations, policies and work activities; distributes incoming correspondence.
• Acts as inter-departmental liaison to assist supervisors and foremen in the effective coordination of equipment, materials and crew assignments; radios field crews to receive/relay messages and book meetings and appointments.
• Contacts crews, contractors, vendors, rental agencies and contract truckers/equipment operators. The Operations Clerk has been given limited authority to hire, coordinate and dispatch contractors, in accordance with operational policy.
• Arranges for the location and marking of underground utilities; orders concrete, asphalt and other materials requested by crews; issues excavation permits.
• Creates, inputs, updates and maintains various paper and electronic records in support of department operations. (e.g. procedure and policy manuals, statistics and records of inventories, accounts, job cost and payroll information, equipment hours, accidents and other operational data).
• Prepares contract/tender documents, standard correspondence, invoices, requisitions and reports; prepares and processes accounts receivable and payable transactions; prepares deposits and receipts; dispenses and balances petty cash; contacts vendors and follows up on overdue accounts.
• Processes, issues and cancels passes, permits, keys and access cards; prepares reports for audit.
• Researches and compiles statistics, develops, organizes, maintains departmental filing and bring-forward systems and maintains an inventory of office supplies.

Results and Activities - Non union
Credentials - Union

• High school graduation or equivalent
• One to two years’ experience

Knowledge - Non Union
Skills & Abilities - Non Union
Competencies

• Teamwork
• Service Excellence
• Flexibility
• Computer Literacy

Posting Text

Physical Demands
Special Instructions to Applicant Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on December 16, 2025.

• Please note internal applicants will be contacted after the holiday closure.

Please attach copies of your education/membership(s) as “other documents”.
Please ensure that you have a resume and Driver’s Abstract to attach, as these are required documents when applying to this posting. If you do not currently possess a Driver’s Licence, or are waiting to receive a Driver’s Abstract, you are still eligible to apply. Please upload a word document stating “Driver’s Abstract is on order” or “Do not possess a Driver’s Licence”
Additional Hiring Information Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.
Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.
The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be their authentic self and feels a sense of belonging
Pay Rate $30.64 per hour with 2 step progressions to $34.29 per hour plus 14% in lieu of vacation, statutory holidays and benefits
Posting Date 12/10/2025
Closing Date
Days of Work Monday to Friday
Standard Hours per Day 7
Hours of Work 7:30 am to 3:30 pm – 3 days per week
Work Location OTHER LOCATION
Specify Work Location Yards, Parks, Landfill, WWTF, Gulley, Ellis

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

• Driver's Abstract

Optional Documents

• Other Document 1

• Other Document 2

• Other Document 3

• Other Document 4