Administrative Support IV at Alberta Health Services

Your Opportunity:

Reporting to the Director of the Adult Inpatient Program. The Administrative Support IV would support designated service teams and associated Unit Managers. This position is responsible for providing secretarial and administrative support including preparing correspondence and reports, maintaining filing systems, organizing meetings and recording minutes, booking appointments, answering inquiries, tracking data and information, performing office administration and reception duties and participating in various projects. Human resources support: Assisting with new hire paperwork and employee record keeping. The candidate must be able to work well with managers and staff and have the ability to work independently and effectively in a fast-paced multi-task environment. This dynamic role holds significant opportunities for personal growth and skills development in public relations, reliability and personal suitability must be demonstrated through your employment references. This position has transitioned to Recovery Alberta effective September 1, 2024. By applying on this posting, if you are the successful candidate, you agree to and will become an employee of Recovery Alberta.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Transition Company: Recovery Alberta Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Adult Inpatient Program Administrative Support Primary Location: Cent. Ctr for MH and Brain Inj Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 17-DEC-2025 Employee Class: Regular Full Time Date Available: 05-JAN-2026 Hours per Shift: 7.75 Length of Shift in weeks: 4 Shifts per cycle: 20 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $26.07 Maximum Salary: $31.68 Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Minimum one year Office Administration Diploma with 2-5 years relevant experience or equivalent. Proficiency in Microsoft Teams for virtual meetings. A knowledge and application of E-People, Oracle (iProcurement and iExpenses), eFacilities and Recruitment Management System (RMS) software or proficiency in similar programs and ability to become efficient are also required. Current experience with WFM is a definite asset to this position, as well as, experience with scheduling, timekeeping and payroll. Proficient knowledge of Microsoft Office Suite. Excellent attention to detail, communication, interpersonal, and public relations skills. Advanced organizational skills and the ability to always maintain a high level of confidentiality. Dedicated client-focus and professional telephone etiquette. Willingness and the ability to adapt to new situations and change.

Preferred Qualifications:

To ensure please attach a resume and cover letter with your application, highlighting your Admin experience, including but not limited to using word processing, spreadsheet, and other office software to create documents and databases, preparing agendas, taking minutes, and arranging meeting logistics, prioritizing tasks, meeting deadlines, and keeping the office running smoothly, correspondence and communication: Answering phones, replying to emails, greeting visitors, and distributing mail.