Project Services Advisor at GHD

Job Description

Who are we looking for?

We are looking for a Project Service Advisor with strong experience handling project accounting, invoices, cost estimate spreadsheets and timesheets, preferably in a professional services / engineering consulting firm. This position is classified as regular part-time (3 days a week) and can be based in our Edmonton or Calgary office.

In an ever-changing world, it requires creativity and innovation to stay ahead.

We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways. As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change.

See what the power of commitment can do for you.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

Contract Review and Approval:

• Review draft contract for invoicing terms, project costing, and other financial specifics such as, retention/retainer, prevailing wage, sub-consultant, charge rates, unit pricing, etc.
  
  

Project Team Involvement:

• Provide historical project data
• Provide charge rate and related data for fee estimates and project proposals
• Primary point of contact with outside client accounting staff to assist with project financial data inquiries
• Provide exceptional customer service to all clients ensuring happiness with financial services
  
  

Project Setup/Maintenance:

• Review project set-up to ensure accuracy
• Update/maintain client billing information
• Review and maintain accurate project costing for revenue recognition
• Reconcile, Inactivate, and Close project data
  
  

Client Setup:

• Provide assistance, when vital, with new/existing client approvals/submittals
• Review client billing data for invoicing requirements
  
  

Timesheets:

• Confirm project costing data
  
  

Assist Accounts Receivable

• Specialist by providing billing data when necessary
• Assist Project Managers with collection calls on outstanding debts
• Update MIS with collection data when received
  
  

Client Invoicing:

• Distribute draft invoices to Project Managers
• Review/Input unit pricing data as required
• Produce accurate and timely client invoices (internal and external)
• Ensure all required backup documentation accompanies client invoices
• Mail/Email or upload all client invoices
• Promote and establish point of contact with client accounting staff on project financial and invoicing matters
• Archive client invoices
• Provide exceptional customer service to improve client experience and happiness
  
  

What you will bring to the team:

• Minimum of two years accounting experience preferably with a professional services firm
• Minimum of one year experience with invoices, cost estimate spreadsheets and timesheets
• Proficient in Microsoft Office Suite including MS Word, MS Excel, MS Outlook, Adobe Acrobat
• Must have excellent verbal and written communication skills
• Strong editing/proofreading skills
• Ability to work independently, as well as with others
• Excellent interpersonal skills and ability to prioritize multiple tasks
  
  

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.