Executive Assistant - Finance at Air Inuit

WHY JOIN AIR INUIT

Every day, something extraordinary happens in the skies above Nunavik. At Air Inuit, we’re not just flying planes, we’re connecting communities, delivering essentials, and making a meaningful impact. We’re looking for dedicated individuals ready to take their careers to new heights. If you're driven by purpose and motivated by challenge, your journey starts here.

About Us

Since 1978, Air Inuit is more than just an airline, it is a lifeline. Born from the vision and resilience of the Inuit of Nunavik, and proudly owned through the Makivik Corporation, Air Inuit has connected communities across the vast, breathtaking expanse of Northern Quebec and beyond. Air Inuit’s aircraft have soared through some of the world’s most challenging skies, 24 hours a day, 365 days a year.

From the versatile Twin Otter to the powerful Boeing 737 800NG, a fleet of over 35 aircraft carries not just passengers and cargo, but stories, hopes, and essential services to the people of the Nunavik. Behind every flight is a team of over 1,200 dedicated professionals and each one committed to a shared mission: to operate with safety, reliability, and heart. Air Inuit is more than transportation. It’s a symbol of self-determination, a bridge between tradition and progress, and a testament to what’s possible when a community takes flight together.

Role Overview

You are the link that ensures the smooth flow of financial operations. As the Executive Assistant – Finance, you support the Vice President of Finance and the Finance team by coordinating activities, facilitating communication, and preparing essential documents. Your role is key to maintaining organization and accuracy in an environment where every detail matters. If you enjoy anticipating needs, organizing tasks, and working with discretion and autonomy, this position is for you.

Main Responsibilities

• Provide administrative support to the VP Finance / Chief Financial Officer and the Finance team.
• Organize and coordinate meetings, prepare agendas, and draft minutes, including for the Board of Directors and committees.
• Work closely with the Controller to coordinate the budgeting process with various departments and prepare the budget presentation.
• Manage renewals, claims, certificates, and clauses for insurance contracts (aviation, property, vehicles).
• Coordinate aircraft acquisitions and sales, including documentation and liaison with legal and insurance services.
• Ensure the management and archiving of key documents: contracts, agreements, permits, certificates, leases, purchase and sale agreements.
• Administer employee credit cards.
• Manage employee anniversaries (letters, gifts – inventory tracking and distribution).
• Maintain and renew government reports, certifications, and permits; process necessary applications or cancellations.
• Prepare presentations and participate in assigned projects.
• Contribute to special projects as needed.
• Prepare, process, and translate (if necessary) correspondence, documents, and reports.
• Take on additional responsibilities to support the success of the Finance department.
  
  
  

What Makes You An Ideal Candidate

• College diploma or equivalent in a related field.
• Minimum of 5 years of experience in an administrative or coordination role, ideally in finance.
• Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, Outlook) and ease with collaborative platforms (Teams, SharePoint, etc.).
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work with limited supervision and demonstrate initiative.
• Strong sense of confidentiality and discretion in handling sensitive information.
• Bilingual (French/English, spoken and written) required; ability to translate in both languages. Knowledge of Inuktitut is an asset.
• Familiarity with electronic document management and cloud environments.
• Comfortable with virtual communication and coordinating hybrid teams.
• Sensitivity to cultural diversity and openness to continuous learning.
  
  
  

Compensation

• Salary and benefits are determined according to company policy.
  
  
  

WORKING CONDITIONS

• Enjoy the flexibility of working from home one day per week.
  
  
  

Air Inuit’s Benefits At a Glance

• Registered Retirement Savings Plan (RRSP).
• Group insurance plan (life, medical, dental, short-term and long-term disability).
• 3-weeks (6%) of vacation.
• Telemedicine program for employee and eligible dependants.
• Employee Assistance Program (EAP) for employee and eligible dependants.
• Flight privilege and discounted travel program with several airlines around the world.
• Retirement allowance program.
• And various innovative programs including exclusive corporate discounts, profit sharing and performance-based compensation.
  
  
  

CANDIDACY

If you’re excited about contributing to the aviation industry and have the skills we’re looking for, we want to hear from you! Apply via the recruitment platform by clicking on Apply.

We thank all applicants for their interest in this position. We are proud of our culture, which encourages diversity, equity and inclusion. We believe in fair employment practices. As such, all qualified candidates are considered for employment. However, only those selected for the recruitment process will be contacted.

The use of the masculine gender has been adopted for ease of reading and is not intended to be discriminatory. Air Inuit is committed to employment equity and invites applications from women, Aboriginal people, people with disabilities and members of visible minorities.