HR & Operations Administrator Temp Role at Shamrock Storehouse 1

About the Role

IRL Group is a local, family run corporate group of companies based in the False Creek area close to Downtown Vancouver and we are looking for an organized and proactive HR & Operations Administrator to cover 6 month maternity leave. This role supports key HR and administrative functions, including onboarding, recruitment, employee records management, benefits coordination, general HR processes, and office operations. The ideal candidate must have previous HR experience and familiarity with HRIS systems.

Please note this role is not a work from home position and is based out of our head office - Part-Time.

Key Responsibilities

Onboarding Support

• Coordinate the employee onboarding process
• Prepare and manage employment contracts and documentation
• Ensure accurate setup of employee profiles and data in HR systems

Recruitment Assistance

• Assist with posting job openings and screening resumes
• Schedule interviews and help facilitate the hiring process
• Support new hire orientations and provide guidance on first-day processes

Employee Records and Compliance

• Maintain accurate and up-to-date employee records
• Maintain and update HR files, forms, and internal documentation
• Monitor and follow up on required certifications and document expirations
• Ensure confidentiality and compliance with policies and regulations

Benefits Administration

• Support employees with benefits-related inquiries
• Process benefits enrollments, changes, and terminations in HRIS platforms
• Assist with benefits-related documentation and payroll coordination

HR Processes and Employee Support

• Respond to HR-related inquiries via email and other channels
• Follow up on employee status changes, vacation requests, and terminations

Employee Recognition

• Support employee recognition programs and assist in preparing materials and communications

Training Coordination

• Help manage training schedules and certification tracking

General Office

• Monitor and assist with vehicle and safety compliance reporting
• Consolidate Office timesheets for management reporting
• Assist with ongoing policy updates and procedural documentation

Administrative & Operational Support

• Assist the Director of Operations in the preparation, submission, and tracking of permit applications (e.g., business licenses, liquor licenses, construction permits).
• Support in drafting letters, reports, and other documentation required for applications.

General Operations Support

• Schedule and prepare materials for meetings related to permitting, compliance, and operational planning.
• Assist in managing vendor contracts, operational records, and project timelines.
• Support in event planning or special projects requiring permits, such as temporary liquor licenses or street closures.
• Perform other administrative duties as assigned by the Director of Operations.

Requirements for this role

• Previous experience in HR, HRIS systems
• Strong organizational skills and attention to detail
• Ability to handle confidential information with professionalism
• Proficiency in Google Workspace and MS Office (Excel, Word)
• Self-motivated with the ability to manage multiple tasks independently

What We Offer:

• Part-time schedule with fixed office hours
• Friendly, supportive, and collaborative work environment
• An opportunity to contribute and gain broad HR and operational experience

If this sounds like the perfect opportunity for you then please apply directly to this ad attaching a copy of your resume.

While we appreciate all applicants, only qualified candidates will be contacted for an interview.