Human Resources Assistant at School District #36 (Surrey)

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q̓íc̓əy̓ - Katzie, the q̓ʷa:n̓ƛ̓ən̓- Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools is the largest BC school district and the second-largest employer in Surrey. Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Our Commitment:

Providing quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families.

Diversity, Equity, and Inclusion & Values:

Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and belonging and recognizes the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to removing barriers and creating a workplace where everyone, regardless of their background, feels empowered to contribute their best.

Join us in our mission to provide the best start for children, preparing them to be the leaders of tomorrow. If you are passionate about education, diversity, and making a positive impact, we invite you to explore opportunities with Surrey Schools.

Job Summary

Reporting to the Manager, Health & Safety the Human Resource (HR) Assistant plays a key role in supporting the proactive management of occupational and non-occupational disability claims. The HRA also assists the Prevention team in the Employee Health and Safety department by providing confidential administrative support and coordinating program activities.

*This is a term assignment for 12 months*

Responsibilities

• Assist with gathering relevant information for processing WorkSafeBC Claims.
• Engage injured employees in Early Return to Work and Stay at Work initiatives, escalating inquiries to the Manager or Disability Case Managers when appropriate.
• Update and maintain the Health & Safety Information System with accuracy and precision.
• Collate data, prepare and maintain reports, distribute information to appropriate partners and provide input on trends.
• Provide information and guidance to internal and external partners including Managers, Principals/Vice-Principals, Teachers, Support Staff, Union Representatives, third party vendors, and WorkSafeBC regarding health care and short-term time loss claims.
• Assist in the ongoing development of the District’s Early Return to Work and Recover at Work Program, policies and practices.
• Provide back up support for other employee groups within the Health & Safety Department.
• Demonstrate the utmost discretion in handling and disclosing confidential and sensitive information.
• Serve as the primary point of contact for questions and requests. Review, respond, or refer inquiries to appropriate team members for follow-up and resolution.
• Schedule and coordinate health and safety training and programs such as first aid, hearing conservation, safety equipment, hazardous waste removal, audit support, work-from-home requests, and AED maintenance.
• Schedule and organize meetings and materials, prepare and distribute meeting minutes.
• Complete data entry and manage documents, records, and files to ensure accurate record-keeping and document management for health and safety compliance purposes.
• Assist in the submission of documentation, such as incident uploading to WSBC and injury reporting.
• Collaborate with the Prevention team and other stakeholders to address compliance issues and ensure adherence to regulatory requirements.
• Assist with departmental communications including newsletters, resource materials, SharePoint sites, and websites.
• Process purchase orders and invoices and track expenditures.
Provide administrative support to the Associate Director of Employee Health & Safety

QUALIFICATIONS

Education & Experience

• Certificate or diploma in Human Resources, or relevant post-secondary program in Occupational Health & Safety, Disability Management or Benefits administration and a minimum of 2-year related experience. An equivalent combination of education and experience will be considered.
• Experience in a large-scale unionized environment is an asset.
• Experience/knowledge in one or more of these areas is an asset:
  
  
  • WorkSafeBC claims management
  
  
  • Disability Management, Return to Work and Workplace Accommodation

Knowledge, Skills, Abilities

• Strong interpersonal, verbal and written communication skills with the ability to work effectively with employees at all organizational levels.
• Ability to work both collaboratively and independently.
• Ability to work effectively in a high-volume work environment and maintain attention to detail.
• Strong organizational skills with the ability to exercise sound judgement, tact, and discretion.
• Demonstrated commitment to inclusion and belonging and building a caring and respectful workplace.
• Advanced skills in Office 365 and HRIS, with an interest in learning new technologies.
• Flexible self-starter with excellent planning and organizational skills.

What we're offering

• Comprehensive Benefits Package
  
  
  • Extended Medical, Vision and Dental
  
  
  • Life Insurance, Short-Term and Long-Term Disability
  
  
  • Employee Family Assistance Program
  
  
  • Municipal Pension
• 13 Paid Holidays, plus Sick & Vacation Time
• Supportive workplace with a positive and productive work environment. Feel a sense of security and safety to act, speak, and reflect who you are

The salary range for this position is $66,140 to $82,675 per year with comprehensive benefits package and Municipal Pension.

Placement in the salary range is determined by an assessment of qualifications and ability to meet the key requirements of the job, and consideration of internal equity comparisons. The midpoint of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position.

Qualified applicants can apply by clicking the "apply" button to the right of the posting. The closing date for this position is January 12, 2026 at 4:00pm.

Surrey Schools recognizes the importance of accessibility and supporting the diverse needs of our community. If there is any accommodation you may require for your interview, whether related to accessibility or otherwise, please do not hesitate to advise and we will make every effort to meet your needs.


Note: Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.