Executive Assistant at UBS

Canada - Ontario Business management, administration and support Investment Bank

Job Reference #

331399BR

City

Toronto

Job Type

Full Time

Your role

Are you detail-oriented? Do you know how to make sure things run smoothly?

The Executive Assistant provides comprehensive administrative and organizational support to the Head of Global Markets Canada and Global Markets Sales & Traders, ensuring efficient operations and seamless coordination across internal and client-facing activities.
In your role, you will:

• manage calendars, schedule meetings, calls, and travel arrangements
• help prepare schedules for analysts, marketing activities, and business trips
• oversee logistics for meetings, conferences, and client events
• develop expertise in travel and expense procedures to efficiently process claims, including visa arrangements and compliance
• help onboard new team members and request necessary system access
• provide support for all ad-hoc administrative projects and requirements for the team and office

Your team

You’ll be working with the Head of Global Markets Canada and team in Toronto, Ontario. You will also support a network of Executive Assistants across Global Markets Americas

Your expertise

• several years of administrative experience in a fast-paced, global environment
• proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• strong organizational and collaboration skills
• ability to multi-task and prioritize effectively
• excellent written and verbal communication skills; effective with colleagues and clients at all levels
• highly organized with strong prioritization abilities
• flexible and available to work outside standard hours as needed

About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers

Salary information

The indicative gross base salary range as a full-time equivalent role:

• Canada - Ontario min CAD 50000 - max CAD 95000

The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

UBS Canada is committed to providing equal employment opportunity to all applicants and employees. This applies to everything we do – hire, evaluate, promote, compensate, train and terminate. UBS Canada will reasonably accommodate applicants with disabilities who need adjustments to participate in the application, assessment or interview process. To initiate a request for an accommodation contact HR Employee Advisory by email [email protected] or phone +1 855-827-6947, option 2, option 5, option 1.