Coordinator, Payroll Services at Defence Construction Canada

Who Can Apply?:

Internal (DCC Employees) and External (General Public)

Salary Range

$79,067 - $102,788

Employment Status

Continuing

Term Length

Security Level:

Reliability

Language Requirement

Bilingual Mandatory

Closing Date

05/01/2026

Country

Canada

The Coordinator, Payroll Services, reports to the Team Leader, Compensation and Payroll, and ensures all DCC employees are paid accurately, on time and in accordance with government regulations and requirements. The incumbent performs verification, reconciliation, remittance and reporting activities related to payroll and the Public Service Pension Plan, with accuracy and within strict timelines. The incumbent responds to time entry, payroll and benefits inquiries in a timely manner, while respecting confidentiality.

KEY AND PERIODIC ACTIVITIES

The duties and responsibilities listed below are representative but not all-inclusive:

Primary

• Process, verify and balance DCC’s multi-jurisdiction payroll according to the requirements for each province and territory and in keeping with DCC policy and the Canada Labour Code, including making salary, third-party, benefits and pension plan adjustments
• Report and remit statutory deductions and garnishments, and third-party program deductions (e.g. Public Service Pension Plan, United Way, Canada Pension Plan, Employment Insurance, Quebec Pension Plan, Quebec Parental Insurance Plan)
• Prepare and submit Records of Employment via Service Canada’s web application
• Support the time entry function by reviewing, reconciling and recommending action in accordance with DCC’s time entry policy and processes
• Conduct review of follow up on payroll related action items
• Administer, process, report and maintain Public Service Pension Plan data and contributions
• Respond to internal and external payroll inquiries
• Prepare biweekly, monthly, quarterly, annual and ad hoc payroll reports
• Provide advice and guidance to team members about payroll
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
  
  

Other

• Prepare and balance T4s and Relevé 1s annually
• Administer the calendar year-end and fiscal year-end payroll processes
• Provide support to other Human Resources Department programs, as required
• Other duties as assigned
  
  

Skills

General and Specific Knowledge

• Best practices, methods, trends and legislation in payroll
• Public Service Superannuation Act and Public Service Pension Centre policies and procedures
• Canada Labour Code policies and procedures
  
  

Formal Education And/or Certification(s) And Experience

• Minimum: college diploma in human resources management, business administration, finance, accounting or related field with five years’ relevant experience and professional accreditation (e.g. Payroll Compliance Practitioner, Certified Payroll Manager designation), or the equivalent
• Preferred: university degree in one of the above fields and one of the above listed professional designations
  
  

Abilities

• Use applicable computer software and operating systems
• Explain legislative and/or policy intricacies to employees, supervisors, human resources business partners and managers
• Demonstrate exceptional written and verbal communication skills
• Demonstrate strong capacity for developing solutions to complex problems
• Conduct research and develop reports, prepare letters, presentations and training materials
• Apply project management techniques
• Develop consultative relationships with supervisors, human resources business partners, managers and employees across the regions
  
  

DEVELOPMENT AND LEADERSHIP

• Provide functional advice and guidance to supervisors, managers, human resources business partners and employees across the regions
  
  

WORKING CONDITIONS

• Typical office environment with occasional travel
  
  

Check Out Your Benefits

Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your Package Includes

Health and Wellness

• 100% employer-paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $1,500 for mental health services on top of regular $1,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans
  
  

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home
  
  

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans
  
  

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process . Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening .

Required

The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

• criminal record checks
• reference checks
• previous employment
• open source checks
• credit/financial status
  
  

DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.

Be part of a diverse and inclusive workplace!

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.

DCC’s goal is to provide barrier-free access to employment opportunities and workspaces for employees and candidates. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms or other accommodations), please let us know and we will work with you to meet your needs. Should you require accommodation, please email [email protected] .