Deputy Chief of Staff, Procedure and Parliamentary Affairs, Office of the Leader, Canadian Senators Group (CSG) at Senate of Canada | Sénat du Canada

Job ID: 226148-67

Classification: $137,524 - $161,773

Job Type: Indeterminate Appointment (permanent, full-time)

Location: Ottawa, Ontario, Canada

Closing Date: Sunday, January 11, 2026

About The Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

The Canadian Senators Group (CSG) is a unique group of independent thinkers in the Senate of Canada, united in their approach to the role of Senators. Founded on the principles of regional representation, diversity of political views, and rigorous research, the CSG is at the heart of a modernizing Senate.

We are seeking a Deputy Chief of Staff, Procedure and Parliamentary Affairs to join the Leader’s Office in Ottawa on a full-time basis.

In This Role, You Will

• Lead and coordinate all aspects of the CSG’s unique digital scroll, ensuring the leadership team is well prepared and informed for Senate sittings;
• Support the Deputy Leader in the planning, coordination, and execution of the CSG’s daily preparation for Senate sittings;
• Play a key role in advancing collaborative relationships with other Caucus or Groups in matters of procedure and parliamentary affairs, by assuming an effective interface on matters of importance and gaining an understanding of critical positions;
• Provide regular high-quality information, strategic advice, and procedural support to the CSG Leader and Deputy Leader;
• Maintain close collaboration with and effective communication between the Leader’s Office, Deputy Leader’s Office, and the CSG leadership team;
• Collaborate closely with senior CSG staff to support debate preparation and legislative strategy and day-to-day functions of the CSG Leader’s office.
  
  

This position is well suited to a candidate with deep expertise in complex legislative processes and substantial experience in political affairs. The successful applicant will have a proven record in leading political strategy, a strong understanding of Canada’s current political landscape, and the foresight to anticipate emerging regional and national developments. The incumbent will be able to adapt quickly to a fast-evolving agenda, demonstrate the highest standards of professionalism and discretion, and be available to work flexible hours as required.

Open to

Preference will be given to employees of the Senate of Canada and the House of Commons.

Candidates with prior experience in the Senate or the House of Commons are also encouraged to apply for this indeterminate full-time position in the Office of the Leader, Canadian Senators Group (CSG).

Please note that “indeterminate” refers to an employment contract with no specified end date.

Candidates are invited to submit a cover letter as part of their application and are also encouraged to learn more about the CSG by visiting our website at csg.sencanada.ca.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Prerequisites

• University degree from a recognized institution in a relevant field related to the duties of the position and/or an acceptable combination of education, training and experience;
• Experience providing strategic guidance, advice, briefings, and recommendations to senior political leaders or officials;
• Extensive knowledge of the Canadian federal legislative process, the Rules and Procedures of the Senate, and other key laws, policies, and guidelines related to parliamentary procedure and practice;
• Proven experience reviewing and analyzing complex, sensitive, and time-sensitive documentation for senior political leaders or officials;
• Demonstrated ability to establish and maintain effective working relationships with internal and external stakeholders;
• Demonstrated ability to manage complex workloads and to set goals, objectives, and priorities;
• Excellent communication skills, with the ability to convey complex information clearly, concisely, and diplomatically;
• Proficiency in both official languages (oral, written, and reading comprehension).
  
  

Competencies

Integrity

Respect

Service

Communication

Judgement

Adaptability

Dependability

Teamwork and Cooperation

Action Management

Developing self and others

People management

Ethical Leadership

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

How To Apply

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EDT on the closing date stated above.