Administrative Assistant at Environmental Career Center

About The Role

We are seeking a proactive and detail-oriented Administrative Assistant to join our team. This role is essential in supporting daily operations, ensuring seamless communication, and maintaining an organized work environment. If you thrive in a fast-paced setting and enjoy multitasking, this position offers an exciting opportunity to contribute to our company’s success.

Key Objectives

The Administrative Assistant will provide comprehensive administrative support to enhance office efficiency. You will manage schedules, coordinate communications, and assist with various tasks to help teams stay focused and productive.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for team members.
• Handle incoming calls, emails, and correspondence professionally and promptly.
• Prepare, proofread, and distribute documents, reports, and presentations.
• Maintain organized filing systems, both electronic and physical.
• Assist with travel arrangements and expense reporting.
• Support event planning and coordination as needed.
• Order and manage office supplies to ensure smooth daily operations.
• Collaborate with different departments to facilitate communication and workflow.
• Perform general clerical duties including data entry, faxing, and copying.
  
  

Requirements

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a related role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with confidentiality.
• Detail-oriented with a problem-solving mindset.
• Ability to multitask and prioritize effectively in a dynamic environment.
  
  

Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance plans.
• Paid time off and holidays.
• Professional development opportunities and training programs.
• Supportive and inclusive workplace culture.
• Flexible work arrangements to support work-life balance.