Administrative Assistant 3 at Health Sciences Centre

Requisition ID: 394791

Position Number: 20009267

Posting End Date: January 7, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre - Health Sciences Centre

Department / Unit: Physiotherapy - Rehabilitation

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date - End Date: 02/21/2026 - 08/23/2027

Reason for Term: Maternity Leave

FTE: 1.00

Anticipated Shift: Days;Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

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Position Overview

Under the general supervision of the Manager, Health Services, the incumbent is responsible for the effective andefficient provision of administrative and secretarial support to the Physiotherapy Department.

Duties include:

• Assisting the Manager of Health Services with administrative functions and establishing priorities.

• Assisting the Manager with the ongoing monitoring and analysis of operating budgets and expenditures.

• Assisting the Manager of Health Services in dealing with confidential Human Resources and Finance related information and tasks.

• Payroll entries in ESP and SAP for the relevant departments.

• Coordinating meetings, attending and recording minutes.

• Designing, formatting, collating, entering and compiling statistics and generating reports for the Manager, Health Services.

• Supervising the secretarial component of the Rehab Assistants by; establishing work procedures, monitoring effective and timely management of assigned duties and follow-up.

• Acting as a liaison between the Physiotherapy Department and the other HSC departments, government agencies and external organizations as delegated by the Manager, Health Services.

Experience

• 3 years previous experience in a senior secretarial position requiring considerable communication with staff at all levels in the organization.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Successful completion of a recognized secretarial training program required.
• Certificate courses in supervision/administration/management preferred.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Typing 65-70 wpm.
• Medical terminology required.
• Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required.
• Proficiency in the Workforce ESP (ESP) timekeeping system and SAP required.
• Proficiency in the Electronic Patient Record (EPR) system preferred.
• Must have excellent English communication skills (written and verbal) and strong interpersonal skills.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.

Physical Requirements

• Frequent interruptions, noise, and frequent review/revision of workload priorities.
• Contact with staff, patients and public.

This term position may end earlier as outlined in your employee handbook.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.